Buyer Coordinator Female-Retail

Ultiwise Consult; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Buying Coordinator to support its buying and production team. This role is perfect for detail-oriented individuals who thrive in fast-paced environments. You'll manage vendor communications, track orders, and provide essential administrative support. Your organizational skills will be crucial in maintaining records and ensuring seamless operations. Join a dynamic team where your contributions will directly impact the efficiency of procurement processes and help maintain high standards across the board.

Qualifications

• Detail-oriented with strong organizational skills.
• Experience in vendor communication and order management.

Responsibilities

• Assist buyers with scheduling and vendor correspondence.
• Track orders and ensure timely delivery.

Skills

Organizational Skills

Vendor Communication

Order Tracking

Data Management

Education

Bachelor's Degree

Tools

Inventory Management Systems

Order Management Systems

Job description

The Buying Coordinator will support the buying and production team in managing day-to-day tasks, including vendor communication, order tracking, and administrative duties. This role is ideal for someone detail-oriented, organized, and eager to work in a fast-paced environment.

Key Responsibilities :

1. Administrative Support

• Assist buyers with scheduling, calendar management, and travel arrangements.
• Handle correspondence with vendors, including follow-ups on samples and orders.
• Maintain organized records of purchase orders, production schedules, and contracts.

Order Management

• Coordinate the creation, revision, and approval of purchase orders.
• Track the status of orders from placement to delivery, ensuring deadlines are met.
• Address any delays or issues with suppliers in a timely manner.
• Liaise with suppliers to request product samples, pricing details, and delivery updates.
• Ensure all samples and materials meet company standards before approval.
• Support the sourcing team with vendor evaluations and negotiations.

Data Management & Reporting

• Input and update data in inventory and order management systems.
• Generate reports on order status, vendor performance, and delivery timelines.
• Analyze data to identify inefficiencies and propose solutions.
• Work closely with internal teams such as merchandising, production, and quality control.
• Ensure seamless communication between departments to meet project timelines.