Business Support Officer

Confidential Jobs; Abu Dhabi; On-site; AED 108,000 - 180,000; Full time

Job summary

A leading company in Abu Dhabi is seeking a Business Support Officer to provide essential administrative and procurement support to senior leadership. Responsibilities include budget management, procurement documentation handling, and effective cross-functional collaboration. The ideal candidate should demonstrate strong technical administration abilities and proficiency in relevant software tools.

Qualifications

• Strong technical administration abilities are essential.
• Experience with relevant industry software is required.
• Proficient in budget preparation and procurement documentation management.

Responsibilities

• Prepare and manage the annual OPEX and CAPEX budgets.
• Control actual costs and monitor budget compliance.
• Provide comprehensive administrative support to Executive Management.

Skills

Technical administration

Procurement coordination

Cross-functional collaboration

Budget management

Data reporting

Tools

Maximo

SharePoint

Oracle Fusion

Advanced Excel

YARDI

Job description

We are currently seeking a Business Support Officer to provide crucial assistance to senior leadership through effective procurement coordination, administrative operations, and cross-functional collaboration.

• The ideal candidate will possess strong technical administration abilities and demonstrate proficiency in relevant industry software, including Maximo, SharePoint, Oracle Fusion, and advanced Excel.
• In this position, you will deliver high-level administrative support to the Senior Leadership Team by preparing Capital Expenditure (CAPEX) reports and tracking purchase requisitions (PR) as well as purchase orders (PO).
• Additionally, you will be responsible for managing procurement documentation such as Requests for Information (RFIs), Requests for Quotations (RFQs), contracts, and Blanket Purchase Agreements (BPAs), while providing timely reports and data to the Head of Department (HOD).

Your key responsibilities will include:

1. Preparing and proposing the annual Operating Expenditure (OPEX) and Capital Expenditure (CAPEX) budgets for the asset.
2. Managing and controlling actual costs in comparison to the budget periodically.
3. Effectively managing a demanding and reactive workload to assist management in achieving key objectives and complying with regulatory requirements, including overseeing scheduling commitments.
4. Preparing and monitoring the annual turnover and rental concession budgets for the asset.
5. Achieving financial Key Performance Indicators (KPIs) through diligent management of actual costs against the budget and implementing cost-saving initiatives.
6. Monitoring and analyzing weekly and monthly asset traffic (footfall).
7. Executing YARDI and Oracle functions, such as raising Purchase Orders (POs), processing Purchase Requisitions (PRs), and generating Goods Receipt Notes (GRNs).
8. Creating procurement-related reports, including Single Source and the Procurement Annual Demand Plan.
9. Providing comprehensive administrative support to Executive Management.
10. Managing complex diaries of Senior Management.
11. Organizing travel arrangements and processing expenses.

This role is essential in supporting our leadership team and contributing to the overall success of the organization.