Business Operations Manager

Reporting to: CEO (with partial reporting to MD)

1. Job Purpose

We are looking for a highly capable and dynamic Business Manager & Executive Assistant to the CEO who will play a dual role — providing strategic support across business initiatives and handling executive-level administrative responsibilities. The ideal candidate will possess strong project management skills, a background in investments and legal, and the ability to manage cross-functional coordination. This position operates in a fast-paced, demanding environment within the crypto/blockchain and financial sectors, requiring exceptional organization, flexibility, and discretion.

2. Key Responsibilities

Business Management & Project Coordination

• Manage and drive multiple high-impact business projects, ensuring timely delivery and cross-functional alignment.
• Serve as a central point for coordinating with internal departments (legal, finance, compliance, operations) and external stakeholders (investors, advisors, vendors).
• Track progress on strategic initiatives, prepare reports, and provide insights to the CEO and MD.
• Review and support drafting of contracts, agreements, investment proposals, and legal documentation.
• Collaborate closely with leadership teams on key decisions and follow up on deliverables.
• Monitor market and competitor trends within investment and blockchain industries to support business strategies.
• Maintain the CEO’s schedule, organize meetings, and manage calendar priorities.
• Prepare briefing materials, presentations, and meeting agendas for internal and external use.
• Coordinate travel arrangements, logistics, and event planning as needed.
• Act as a professional representative of the CEO in both internal and external communications.
• Handle confidential information and sensitive issues with a high degree of integrity and discretion.

3. Communication & Working Relationships

• Directly supports and reports to the CEO, while collaborating closely with the Managing Director.
• Works with internal business managers, heads of departments, and project stakeholders.
• Interfaces with law firms, consultants, investors, and vendors as needed for business operations.

4. Qualifications

• Master’s degree in Business Administration, Law, Finance, or a related discipline (required).
• Additional legal certification or Law degree is a strong advantage.
• Project Management certification (PMP, PRINCE2, etc.) is preferred.
• Fluency in English and Italian is mandatory.

5. Experience & Skills

• Minimum 5 years of experience in business management, executive assistance, or project coordination roles.
• Prior experience in investment, legal, or crypto/blockchain environments is highly desirable.
• Proven ability to manage multiple projects, prioritize effectively, and operate under pressure.
• Strong business acumen with the ability to synthesize complex data for executive-level decisions.
• Exceptional written and verbal communication skills.
• High level of attention to detail, organizational discipline, and professional presentation.

6. Additional Requirements

• Flexible with working hours — availability for occasional evening or weekend work as needed.
• Willingness to travel occasionally for meetings or business purposes.
• Strong interpersonal skills and the ability to work independently and within a team structure.