Business Assistant Investment Banking - Dubai

JPMorganChase; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global financial services firm in Dubai is seeking a Business Assistant to manage complex calendars, arrange travel, and support high-level stakeholders. The ideal candidate will have experience in banking or a multinational organization, and excel in communication and organization. The role demands proactive engagement and the ability to navigate a fast-paced environment, ensuring seamless operations.

Qualifications

• Fluent in reading, writing, and speaking English.
• Experience in a banking or multinational corporation.
• Ability to manage complex schedules and priorities.

Responsibilities

• Maintain complex and detailed calendars.
• Arrange domestic and international travel.
• Organize offsite conferences and external events.
• Process invoices and T&E expense claims.
• Produce high-quality emails and messages.
• Support administrative assistants in a positive manner.
• Lead and coordinate ad hoc projects.

Skills

Excellent English skills

Banking or MNC experience

Advanced organizational skills

Tact and good judgment

Strong interpersonal communication

Proficiency in Microsoft Office

Excellent telephone etiquette

Job description

Description

In this role you are the backbone and a supportive force. You are an executive partner to your stakeholders who goes above and beyond to deliver business objectives represents the bank with professionalism and courtesy at all times delivering flawless work output.

As a Business Assistant within the Investment Banking Team you will be the gatekeeper and problem solver adding control to your stakeholders daytoday operations and increasing productivity. This role provides an opportunity to work cooperatively with the administrative assistants team lead and coordinate on ad hoc projects and act as a subject matter expert for policies and procedures.

Job Responsibilities

• Maintain complex and detailed calendars and manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events including catering and transportation
• Process invoices and T&E expense claims. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Produce high quality emails and messages to individuals at all levels of the organization
• Work cooperatively with the administrative assistants team in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Required qualifications capabilities and skills

• Excellent English skills reading writing and speaking
• Must have Banking or MNC experience
• Advanced ability to organize
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• Strong interpersonal written and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Be willing to embrace the Executive Assistant role and go the extra mile