Business Assistant

JPMorgan Chase & Co.; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading financial institution is seeking a Business Assistant to support stakeholders by managing complex calendars, organizing travel, and coordinating events. The role requires strong organizational and communication skills, along with experience in banking or multinational corporations. This position offers the opportunity to work collaboratively with a dynamic team while ensuring high-quality output in a fast-paced environment.

Qualifications

• Experience interacting with senior management in confidential situations.
• Proven ability to manage competing priorities and calendars.

Responsibilities

• Maintain complex calendars and manage logistics for meetings.
• Arrange domestic and international travel.
• Lead and coordinate on ad hoc projects.

Skills

English

Organizational Skills

Interpersonal Skills

Communication Skills

Education

Banking or MNC Experience

Tools

Microsoft Office

Job description

In this role, you are the backbone and a supportive force. You are an executive partner to your stakeholders who goes above and beyond to deliver business objectives, represents the bank with professionalism and courtesy at all times, delivering flawless work output.

As a Business Assistant in our dynamic team, you will be the gatekeeper and problem solver, adding control to your stakeholders' day-to-day operations and increasing productivity. This role provides an opportunity to work cooperatively with the administrative assistants team, lead and coordinate on ad hoc projects, and act as a subject matter expert for policies and procedures.

Job Responsibilities

• Maintain complex and detailed calendars and manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Produce high quality emails and messages to individuals at all levels of the organization
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Required qualifications, capabilities, and skills

• Excellent English skills – reading, writing and speaking
• Must have Banking or MNC experience
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities and calendar management
• Be willing to embrace the Executive Assistant role and go the extra mile