Bilingual Executive Secretary

Al Tamimi & Company; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

Al Tamimi & Company in Abu Dhabi seeks a bilingual Executive Secretary fluent in Arabic and English to support lawyers.

You will handle secretarial duties, scheduling, correspondence, and billing, ensuring professional client service and efficient office operations.

Qualifications

• Secretarial experience in a professional services firm is an advantage.
• Experience handling lawyers' communications and scheduling.
• Excellent knowledge of MS Office and record-keeping.

Responsibilities

• Serve as first point of contact for lawyers and clients.
• Receive and respond to calls; take messages and follow up.
• Manage lawyers' email, faxes, and travel arrangements.
• Organize and manage schedules; book appointments.
• Prepare letters, memos, and reports.

Skills

Bilingual English/Arabic

MS Office Proficient

Excellent communication

Interpersonal skills

Time management

Secretarial experience

Tools

MS Outlook

Job description

Objective

We are looking for a Bilingual Executive Secretary (Arabic and English) for our Abu Dhabi office. This individual will be responsible for providing secretarial, clerical and administrative support to lawyers in order to ensure that services are provided in an effective and efficient manner.

Main Responsibilities

Specific duties will vary considerably according to specific needs of the office and / or department.

These include but are not limited to:

• Perform tasks as Lawyers first point of contact with people from inside and outside the Firm; provide a high level of client service at all times; project and maintain a positive image
• Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Lawyer(s) as directed by them; take accurate messages and follow up as requested by Lawyer in order to ensure client enquiries are dealt with promptly and professionally.
• Deal with Lawyer’s incoming email, faxes and post as appropriate
• Liaise with clients and other staff in compliance with Lawyer's requests
• Organise and manage Lawyer’s schedule, review schedule with Lawyer on a daily basis, make and confirm appointments on their behalf and keep Lawyer informed of daily agenda. Reschedule as requested
• Liaise with Administration Coordinator in regards to Lawyer’s travel and accommodation arrangements
• Take dictation for assigned Lawyer, perform typing and transcription of documentation as required
• Compose and type letters, memos, correspondence and reports as requested by Lawyer(s)
• Maintain and update assigned Partner’s files to deal efficiently with paper flow and organization and storage of paper work, documents and computer-based information
• Participate in the billing process
• Perform other work related tasks as required

Arabic - Fluent / Excellent
English - Fluent / Excellent

Own a Car

Any

Have Driving License

Any

Job Skills

Previous Experience

• Previous secretarial experience
• Experience in dealing in both English and Arabic in a business setting
• Experience working in a professional services firm is an advantage

Specialist Knowledge

• Excellent working knowledge of MS Office, Outlook and Internet browsing
• Sound knowledge of office procedures
• Working knowledge of record-keeping techniques

Other Skills

• Excellent verbal and written communication skills in English and in Arabic
• Strong interpersonal skills with an ability to build relationships with most senior executives
• Good problem solving and decision-making skills

Language Skills : English and Arabic

Current Residence : UAE only

About The Company

Al Tamimi & Company is the largest and most dynamic non-affiliated law firm in the Middle East with 10 offices across 6 countries and comprising 195 lawyers.

Over the years we have advised, and continue to support, government, government-owned entities, local, regional and international companies, banks and financial institutions along with both international and regional law firms.

Our core strength is our people and the diversity of their experience and local knowledge. Our reputation for excellence and regional experience extends beyond our network of offices in Dubai, Abu Dhabi, Sharjah, Kuwait, Qatar, Saudi Arabia, Jordan and Iraq. As a firm, our ability to practice local law in each of these jurisdictions - and the ability of each of our licensed litigators to have rights of audience before local courts - is a unique strength that truly sets us apart from our competitors.