Bid Coordinator

Mirage electromechanical contracting; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

Join a dynamic team as a Bid Coordinator, where you will be instrumental in shaping the future of project proposals across various sectors. This role involves coordinating bids, collaborating with project teams, and ensuring that proposals not only meet client requirements but also stand out in a competitive market. Your expertise will help streamline processes and enhance the quality of submissions, making a significant impact on business development. If you have a knack for organization and a passion for excellence, this opportunity is perfect for you to thrive in a supportive and innovative environment.

Qualifications

• Strong proficiency in managing bid processes and proposal development.
• Excellent skills in Microsoft Office Suite, especially Excel and Word.

Responsibilities

• Coordinate the entire bid process from RFP to submission, ensuring compliance.
• Collaborate with teams to develop technical content for proposals.

Skills

Bid Coordination

Proposal Development

Document Management

Quality Assurance

Stakeholder Engagement

Database Management

Continuous Improvement

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

As a Bid Coordinator, you will play a vital role in our business development process by managing and coordinating the preparation of bids and proposals for Project Management, Quantity Surveying, Architectural, Master planning, Landscape and Engineering projects. You will work closely with our project teams, project managers, master planners, landscape designers, architects, engineers, subconsultants, and clients to ensure that our proposals are competitive, comprehensive, and aligned with client requirements.

Duties and Responsibilities

• Bid Coordination: Coordinate the entire bid process from initial request for proposal (RFP) or invitation to tender (ITT) to submission, ensuring compliance with all requirements and deadlines.
• Proposal Development: Collaborate with project teams to gather information, develop technical content, and create compelling proposals that showcase our firm's expertise, capabilities, and unique value proposition.
• Document Management: Organise and maintain all bid-related documents, including project briefs, design concepts, technical specifications, and pricing information.
• Quality Assurance: Review and edit proposal content to ensure accuracy, clarity, consistency, and alignment with client specifications and company standards.
• Bid Strategy: Work with senior management to develop bid strategies, identify win themes, and differentiate our proposals from competitors.
• Stakeholder Engagement: Liaise with internal stakeholders, external partners, subcontractors, and clients to gather input, clarify requirements, and address questions or concerns.
• Compliance: Ensure compliance of Bids with all governance requirements. Conduct audits across Project to track this.
• Database Management: Maintain databases of past bids, client contacts, subconsultants, project profiles, commercial, and other relevant information to support future bid efforts.
• Continuous Improvement: Evaluate bid performance, identify lessons learned, and recommend process improvements to enhance efficiency and effectiveness.
• Design consultancy background: A plus.

Qualities and Skills required

• Proficiency in design, Microsoft suite (Excel, Word, PowerPoint).

Company Industry

• Interior Designing

Department / Functional Area

• IT Software