Backstage Coordinator

Asm Global; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

ASM Global is seeking a dedicated individual to manage backstage operations for events at Coca-Cola Arena in Dubai. This role involves coordinating with performers and crew, ensuring seamless transitions, and maintaining professionalism in all aspects of event support. Candidates should have strong communication skills, relevant event management qualifications, and experience in a similar role.

Qualifications

• 2-4 years in backstage or event support roles.
• Experience in stage management or event coordination.
• Excellent oral and written communication skills.
• Fluent Arabic is a plus.

Responsibilities

• Manage all backstage operations and performer coordination.
• Serve as the primary communication point for backstage requests.
• Ensure smooth event flow and backstage readiness.

Skills

Communication

Stakeholder Management

Teamwork

Education

Hospitality / Event Management qualifications

Job description

ASM Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection. We are meticulous planners, innovative thinkers, relationship specialists and acutely experienced business leaders who love what they do.

At ASM Global, we love events, it's what we do. It's a part of our DNA and what drives us.

This role involves :

• Managing all backstage operations, including coordination with performers, crew, and ensuring smooth event flow and setup.
• Discretion and professionalism in VIP handling.
• Serving as the primary communication point for backstage requests and coordinating with all internal departments and external stakeholders.
• Overseeing event readiness, including bump-in / bump-out, and supporting seamless overnight changeovers and back-to-back show transitions.
• Coordinating all backstage access control, accreditation, Meet & Greets, media interviews, and managing crowd flow.
• Providing administrative support, accreditation, managing backstage inventory, completing event checklists, and reporting any damages or issues.
• Supporting the assigned Event Manager with the online event management software, including the event information and reports related to backstage.
• Ensuring strict compliance with all WHS policies, participating in emergency training, and maintaining operational levels of backstage equipment.
• Following all Coca-Cola Arena policies and procedures and departmental service standards.

This role is on a freelancer agreement, and it requires the candidate to have their own visa / sponsorship. A detailed job description can be found below.

ABOUT YOU

Everyday our people are responsible for delivering extraordinary experiences for every guest who walks through our doors.

You will have a shared values and people-centric mind set and genuinely want to make a difference. That's what makes you stand out from the crowd and why we want to meet with you.

You should have : Qualifications :

• Hospitality / Event Management qualifications or equivalent experience.

Experience :

• Minimum 2-4 years in backstage or event support roles.
• Experience in stage management or event coordination.
• Experience in Administrative and documentation.
• Current working knowledge of planning & managing medium to large scale events
• Current knowledge of hospitality / events trends.
• Previous experience in the UAE, preferably in the
• Excellent oral and written communication skills
• Fluent Arabic is a plus

Personal Qualities :

• Friendly and amicable personality
• Excellent listening and communication skills at all levels
• Excellent internal and external stakeholder management skills
• Excellent personal presentation and grooming
• Willingness to work as a team member and accept direction
• Can do attitude without compromise of safety
• Ability to work under pressure and meet deadlines

ABOUT THE VENUE

Coca-Cola Arena in Dubai is the first and largest fully air-conditioned, multipurpose indoor Arena in the Middle East and the only Arena to operate year-round in the region.

With a capacity of 17,000, Coca-Cola Arena has the capability to host major international touring artists, a full range of sporting events, family entertainment, comedy shows, exhibitions and gala dinners because of its highly adaptable design which includes a rolling modular stage, automated drapes and a retractable seating system that creates more intimate spaces for smaller-scale events.

Situated within the urban lifestyle destination of Dubai's City Walk, Coca-Cola Arena is managed by ASM Global, the world's leading venue management and services company and proudly owned by Dubai Holding.

ABOUT THE COMPANY

ASM Global is the world's leading producer of entertainment experiences. It is the global leader in venue and event strategy and management - delivering locally tailored solutions and cutting-edge technologies to maximise the guest experience. The company's elite venue network spans five continents, with a portfolio of more than 350 of the world's most prestigious arenas, stadiums, performing arts venues, and convention and exhibition centres, including Exhibition World Bahrain; Moscone Center San Francisco; ICC Sydney Australia; Olympia London; Coca-Cola Arena, Dubai, RAC Arena, Perth, Australia; Cairns Convention Centre, Cairns, Australia and Brisbane Convention and Exhibition Centre, Brisbane, Australia.

ASM Global has always had a bold vision to be a true employer of choice, great place to work and a company that provides long term careers and development opportunities.

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Click HERE to view the full job description for the position.