Asst. Document Controller

L&T Hydrocarbon Engineering; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

L&T Hydrocarbon Engineering is seeking an Assistant Document Controller to support the project team in managing and controlling documentation for a large-scale EPC Roads & Infrastructure Project in the Gulf region. You will help maintain accurate document records, coordinate submissions and transmittals, and ensure documents are accessible to stakeholders in line with client requirements.

The role involves maintaining document registers, handling transmittals, numbering, revision status and

Qualifications

• Experience with project documentation management and control
• Proficient in document numbering, revision control and registers
• Familiar with EDMS/DMS platforms

Responsibilities

• Assist in managing and maintaining project documentation throughout the lifecycle
• Receive, classify, distribute and archive project documents
• Maintain document registers and transmittal registers
• Prepare and issue document transmittals to clients and contractors
• Monitor document submissions, revisions and approvals
• Coordinate with engineering, QA/QC, planning and other departments
• Upload and retrieve documents through EDMS/DMS platforms
• Maintain confidentiality and access control

Skills

MS Office

Excel

Word

Document control procedures

EDMS/DMS

AutoCAD basics

Tools

EDMS/DMS

AutoCAD

Job description

We are looking for an Assistant Document Controller to support the project team in managing maintaining tracking and controlling project documentation for a large-scale EPC Roads amp Infrastructure Project in the Gulf region The role will involve maintaining accurate document records coordinating document submissions and transmittals monitoring revisions and ensuring that project documents are properly distributed and accessible to relevant stakeholders in accordance with project and client requirements

Key Responsibilities

• Assist in managing and maintaining project documentation throughout the project lifecycle


• Receive register classify distribute and archive project documents in accordance with established Document Control procedures


• Maintain Document Registers Drawing Registers Transmittal Registers and Correspondence Registers


• Support the preparation and issuance of document transmittals to clients consultants subcontractors and internal project teams


• Ensure documents are issued using the correct document numbering revision status and metadata


• Track document submissions reviews approvals comments and resubmissions


• Maintain proper control of drawings specifications method statements ITPs material submittals RFIs technical documents reports and correspondence


• Ensure that superseded revised documents are properly identified and controlled to prevent unintended use


• Coordinate with Engineering Construction QA QC Planning Commercial HSE Procurement and other project departments for document-related requirements


• Assist in maintaining electronic and physical document filing systems


• Upload and retrieve documents through EDMS DMS project collaboration platforms as required


• Monitor pending and overdue document submissions and follow up with concerned stakeholders


• Support preparation of document control reports and status trackers for project management


• Ensure project documentation complies with client consultant contractual and company document-control procedures


• Assist in maintaining records for project handover and close-out documentation including as-built drawings and final documentation


• Maintain confidentiality and ensure proper access control for project documents

Key Documents Handled

• Engineering Drawings


• amp


• Shop Drawings IFC


• Issued-for-Construction Drawings


• As-Built Drawings


• Technical Submittals


• Material Submittals


• Method Statements


• Inspection


• amp


• Test Plans


• ITPs


• RFIs


• Technical Queries NCRs and Quality Documentation Work Inspection Requests


• WIRs


• Daily


• Weekly


• Monthly Reports Correspondence and Letters Transmittals Design


• amp


• Engineering Documents HSE Documentation Project Handover


• Close-out Documents

Roads amp Infrastructure Project Exposure

• Road construction and pavement works


• Earthworks and excavation


• Drainage and stormwater networks


• Wet utilities


• Electrical utilities and street lighting


• Traffic management systems


• Bridges culverts and structures


• Kerbs footpaths and road furniture


• ITS traffic systems


• Landscaping and associated infrastructure works

Technical Skills

• Good knowledge of Document Control procedures and workflows


• Proficiency in MS Office particularly Excel and Word


• Experience with EDMS DMS document management systems


• Good understanding of document numbering revision control transmittals and document registers


• Ability to maintain accurate trackers and follow up on document status


• Knowledge of AutoCAD for basic drawing document identification would be an advantage

Preferred Gulf Experience

• Candidates with experience in UAE Saudi Arabia Qatar Oman Kuwait or Bahrain infrastructure roads projects will be preferred


• Exposure to Gulf client consultant document-control requirements and major infrastructure projects will be an added advantage