Assistant to the MD

Kingston Stanley; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic events company in Dubai is seeking a highly organized Assistant to the Managing Director to manage schedules, coordinate travel, and prepare presentations. The ideal candidate has over 5 years of experience in executive support, exceptional communication skills, and is proficient in Microsoft Office. This role is integral to supporting leadership and coordinating high-impact projects.

Qualifications

• Minimum 5 years’ experience in a similar executive support role.
• Native English speaker with exceptional communication skills (written and verbal).
• Highly proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook).

Responsibilities

• Manage the Managing Director’s calendar, appointments, and scheduling.
• Coordinate complex travel arrangements.
• Prepare, edit, and format high-quality presentations and reports.
• Take detailed meeting minutes and track action points.
• Liaise with clients, partners, and internal teams.

Skills

Organizational skills

Exceptional communication

Multitasking

Microsoft Office proficiency

Job description

Our dynamic and fast-growing events company client in Dubai is seeking a highly organized, proactive, and resourceful Assistant to the Managing Director to play a key role in supporting our senior leadership. This is an exciting opportunity to work at the heart of a creative and fast-paced industry, contributing to high-impact projects and initiatives.

Key Responsibilities:

• Manage the Managing Director’s calendar, appointments, and scheduling, ensuring optimal time management and prioritization.
• Coordinate complex travel arrangements, including flights, visas, accommodations, and itineraries.
• Prepare, edit, and format high-quality presentations, reports, and documents for internal and external stakeholders.
• Take detailed meeting minutes, track action points, and follow up to ensure timely completion.
• Liaise with clients, partners, and internal teams to facilitate smooth communication and project coordination.
• Handle confidential information with the utmost discretion and professionalism.
• Conduct research and gather information to support business development, events, and operational decisions.
• Organize and assist in the planning of events, meetings, and conferences.
• Proactively anticipate needs and provide solutions before issues arise.

Requirements:

• Minimum 5 years’ experience in a similar executive support role.
• Native English speaker with exceptional communication skills (written and verbal).
• Highly proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook).
• Strong organizational skills with attention to detail and the ability to multitask effectively.
• Proven track record in calendar and travel management, presentation preparation, and meeting coordination.
• Ability to travel as required for business needs.

DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED