Assistant, Technical (Lifting Equipment)

ADNOC (Abu Dhabi National Oil Company); Abu Dhabi; On-site; AED 67,000 - 123,000; Full time

Job summary

ADNOC invites applications for an Administrative Specialist to support Jetty Operations and the Operations Support Section. You will maintain electronic records, generate reports, and provide secretarial services including typing, memos, and schedules.

The role demands strong Excel/Word/Outlook skills, attention to detail, and the ability to coordinate with various departments while ensuring adherence to ADNOC L&S procedures and policies within a busy office environment.

Qualifications

• Secondary School Certificate with a Diploma or equivalent.
• Minimum 5 years of experience in oil & gas or industrial operations administration.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong written and spoken English; Arabic is a plus.

Responsibilities

• Maintain records and generate reports on daily basis.
• Provide secretarial services including typing, memos, reports, and schedules.
• Handle reception, filing, e-filing, and document management for efficient administration.
• Coordinate with Admin for renewal of passes and maintenance of office supplies.

Skills

Data management

Administrative support

MS Office proficiency

English communication

Attention to detail

Team coordination

Education

Secondary School Certificate with a Diploma

Tools

Microsoft 365 Apps

Job description

Job description

About the Company

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC’s entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.As a global energy maritime logistics leader and the dedicated and vital logistics arm for ADNOC Group, we are driven to set the highest standards in shipping and maritime operations, pushing boundaries and pioneering new frontiers in sustainability. We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first

Job purpose

performe a variety of administrative, office and clerical tasks that support the overall activities of the concerned business unit.

Provide clerical and administrative supports in the Operations Support Section / Jetty Operations Section and maintain and process a variety of records on electronic filing systems, or database files of the department, requiring classification and compilation of varied information in an effective and efficient manner. Involve in maintaining the department’s assigned jobs effectively as per satisfaction of management and ensuring compliance with ADNOC L&S procedures and policies.

Job Specific Accountabilities

• Maintain relevant data and generate reports on daily basis regarding equipment inspection and Utilisation details, movement & release statistics and other such related activities in computer.
• Ensure All Equipment’s Planned maintenance strictly with Respective category ( Minor , Major and break down ) without Fail..
• Maintain work instruction with Settled up KPI with Maintenance department for All owned Equipment’s Downtime Frame
• Ensure effective preventive maintenance in place to extend life span of Machine
• Prepare Equipment’s weekly utilization Report and Monthly Trend analysis report of ADNOC owned asset
• Act as Focal point for all issues relating to maintenance strategy, planning processes and equipment reliability
• Ensure Efficient maintenance practices lead to cost reduction and budget optimization reducing the need for expensive repairs and replacements.
• Ensure that maintenance activities align with department budgetary constraints by optimizing resource allocation and prioritizing tasks
• Maintenance of Equipment movement and utilisation registers for Tractability record.
• Inspection of all lifting Equipments Such as Forklifts, cranes etc on daily and weekly basis

Job Specific Accountabilities (Part 2)

• Make Necessary Arrangements for Third Party Inspection campaigns Such as visual inspection ,Load Test, MPI etc
• Carryout maintenance of all types of lifting equipment's used in cargo operation.
• Carryout minor repair /modifications and other related jobs
• Carryout general routine duty associated with Rigging, Material Handling, training of other team members for all types of lifting related activities. Performs general cleaning duties including jetty areas, practices good housekeeping at work sites.
• Responsible for preparing and managing Excel spreadsheets, documents and reports.
• Involved in maintaining details of the site crew.
• Keeps record of dates for renewal of security passes for all Equipments and vehicles of the department. Submits Required documents for renewal and coordinates with Admin for the same.
• Job responsibilities are not limited to the above and special jobs will be assigned based on the operational requirements.

  Support

• File according to an established system and maintain good condition of a variety of routine departmental activities to ensure availability.
• Perform related duties as assigned, such as photocopying of files, proofreading documents, and answering queries.
• Provide secretarial services and other administrative tasks for timely processing and arranging of activities which includes typing a variety of letters, memos, reports, work schedules, statistical summaries, making appointments, relaying messages, attending guests and visitors, and arranging transportation for office personnel.
• Handle reception, sorting, registration, typing, e-filing, etc. of incoming/outgoing letters, reports, forms and other documents to provide a highly efficient administrative service.
• Plan and control the ordering, storage and distribution of office supplies to ensure proper control of stationeries

Generic Accountabilities

Policies, Systems, Processes & Procedures

• Implement and comply with all relevant functional policies, processes, systems, standards, procedures, to accomplish operational objectives.

Innovation and Continuous Improvement

• Contribute to the identification of areas and opportunities for continuous improvement in the operating procedures and functional processes.

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

Reports

• Provide inputs to prepare Section progress reports for Company Management.

Internal Communications & Working Relationships

• Frequent contacts with other Divisions/Departments to follow up on outstanding matters.

External Communications & Working Relationships

• Occasional contacts with Client for follow up on logistic operations.

Minimum Qualification & Experience & Knowledge & Skills

• Secondary School Certificate with a Diploma or Equivalent
• Minimum 5 years of experience within Oil & Gas industry in lifting equipment certification and maintenance activities on Onshore Oil and Gas industries
• Professional in Microsoft office Microsoft 365 Apps like Word, Excel, PowerPoint, and Outlook—to handle daily business tasks
• Client services and commercial awareness and advanced knowledge of the practices, procedures and processes involved in maintaining client relationship.
• Good command on written & spoken English and skills to understand, speak, read and write Arabic fluently is an advantage.
• Excellent oral communication, both face to face and by telephone.
• Diplomacy, sensitivity and patience.

Professional Certifications

• Certified office and software user.

Work Condition, Physical effort & Work Environment

Physical Effort

Exposure to prevailing weather conditions, 50%

Work Environment

Office work desk 50%