Assistant Support Administrator (Emirati)

NTT; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Join a forward-thinking company where you can thrive in an entry-level administrative role. This position offers a fantastic opportunity to provide essential support to department managers, manage schedules, and assist with various administrative tasks. You'll be part of a diverse and inclusive environment that values growth and development. If you have strong communication skills, a keen eye for detail, and a positive attitude, this is the perfect chance to kickstart your career in a dynamic workplace. Embrace the opportunity to make a difference while developing your professional skills.

Qualifications

• Entry-level administrative role requiring basic administrative and clerical support.
• Proficiency in MS Office and good communication skills are essential.

Responsibilities

• Provides routine administrative support and manages schedules for department managers.
• Prepares meeting agendas, minutes, and manages office supplies.

Skills

Verbal Communication

Written Communication

Interpersonal Skills

Organizational Skills

Attention to Detail

Integrity

Ability to Work Under Pressure

Education

High School Certification or equivalent

Tools

MS Office

MS Excel

MS PowerPoint

Job description

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

This Assistant Support Administrator is an entry level administrative role, responsible for providing basic administrative and clerical support to relieve Department Managers or Teams of administrative duties.

Working under supervision, this role performs general administrative duties, such as administrative support of department managers. The role specializes in providing ancillary support services, such as facilities and office management, print, and travel.

What you'll be doing

Key Responsibilities:

1. Provides routine administrative support function with guidance.
2. Provides basic administrative assistance with electronic diaries and scheduling commitments to ensure maximization of the manager’s time efficiency, including the management of travel itineraries for domestic and international travel.
3. Provides basic administrative assistance by recording, producing and distributing minutes of management meetings and follow up on outstanding items.
4. Supports the preparation of meeting agendas, arrangement meeting logistics and facilities as required.
5. Drafts routine letters and correspondence and prepares reports and statistical information ensuring distribution to the relevant internal stakeholders.
6. Provides assistance with the management of hard copy and electronic files and records and maintains an adequate filing system.
7. Supports flow of information to internal and external stakeholders.
8. Provides assistance with maintaining office supply inventory and other additional supplies as needed.
9. Prepares, completes and distributes the routine management reports.
10. Prepares and creates presentations, spreadsheets and databases as required.
11. Processes incoming and outgoing mail and facsimile, by sorting and distributing to the relevant individuals.
12. Answers and screens telephone calls and responds to and resolves any queries or escalates complex queries to the relevant individual.
13. Provides assistance with any other administrative-type requests.

Knowledge and Attributes:

1. Has good verbal and written communication skills.
2. Good interpersonal skills.
3. Ability to cope well under pressure and well-organized.
4. Demonstrates a positive attitude with an excellent attention to detail.
5. Displays a level of integrity.
6. Ability to work on tasks of a critical / confidential nature.
7. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Academic Qualifications and Certifications:

1. High School Certification or equivalent.

Required Experience:

1. Basic working experience gained within a similar role.

Workplace type: On-site Working

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.