Assistant Shipping Executive

Gulf Agency Company; Al Hamriyah; On-site; AED 60,000 - 120,000; Full time

Job summary

A maritime services provider is seeking an Operations Assistant to support vessel handling and ensure accurate completion of services and invoicing. The ideal candidate should have a minimum of a graduate degree and experience in a similar field. Proficiency in English and good computer skills are essential. This position offers a chance to work in a dynamic environment located in Sharjah Emirate.

Qualifications

• Minimum of 1 year experience in a similar field.
• Knowledge of location and traffic rules; port/customs rules and regulations.
• Must be well-dressed and mannered.

Responsibilities

• Assist in operational matters related to vessel handling.
• Create service records for accurate invoicing.
• Liaise with suppliers for invoicing requirements.

Skills

Knowledge of written & spoken English

Good knowledge of computer and phone usage

Proactive attitude

Education

Minimum Graduate with University degree or equivalent

Job description

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Duties will include:

1. Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.
2. Create service records in the operational system to ensure all services rendered are accurately recorded for invoicing purposes.
3. Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.
4. Support the Operations team with vessel visits or attendance as needed.
5. Assist with customer queries and requirements regarding services rendered.
6. Help in promptly passing operationally closed job files on for invoicing.
7. Ensure on-time renewal of company-provided Government IDs.
8. Assure availability and proper use of Personal Protection Equipment (PPE) as required.

Job requirements

1. Educational Qualification: Minimum Graduate with University degree or equivalent.
2. Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.
3. Specialist Knowledge: Proactive, well-dressed, and mannered.
4. Communication / Language: Knowledge of written & spoken English.
5. Computer Aptitude: Good knowledge of computer and phone usage.
6. Experience: +1 year experience in a similar field. Freshers may be considered based on academics, personality, and aptitude, with development plans in place.

Note: The additional content related to application forms and personal data collection should be removed for clarity and professionalism, as it is not part of the job description itself.