Assistant Shipping Executive

Gulf Agency Company; Al Hamriyah; On-site; AED 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a dedicated Operations Assistant to enhance their operational efficiency. This role involves managing vessel handling operations, ensuring timely completion of services, and maintaining accurate records for invoicing. The ideal candidate will possess a university degree and have a proactive attitude, with a focus on customer service and communication. Join a dynamic team where your contributions will directly impact operational success and client satisfaction. If you are eager to grow in a supportive environment, this opportunity is perfect for you.

Qualifications

• Minimum Graduate with University degree or equivalent.
• Proactive, well-dressed, and mannered.

Responsibilities

• Assist in vessel handling and ensure timely service completion.
• Create service records for accurate invoicing.
• Liaise with suppliers for invoicing requirements.

Skills

Operational Management

Communication Skills

Invoice Management

Customer Service

Education

University Degree

Tools

Operational Management System

Supplier Invoice Management System

Job description

• Shipping

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Duties will include:

Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.

Create service records in the operational system to assure all services rendered are accurately recorded for invoicing purposes.

Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.

Support the Operations team with vessel visits or attendance as needed.

Assist with customer queries and requirements regarding services rendered.

Help in promptly passing operationally closed job files on for Invoicing.

Ensure on-time renewal of company-provided Government IDs.

Assure availability and proper use of Personal Protection Equipment (PPE) as required.

Job requirements

Educational Qualification: Minimum Graduate with University degree or equivalent.

Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.

Specialist Knowledge: Proactive, well-dressed, and mannered.

Communication / Language: Knowledge of written & spoken English.

Computer Aptitude: Good knowledge of computer and phone usage.

Detailed Experience Levels: +1 year experience in a similar field. Freshers can also be considered, by assessing their academics, personality, and aptitude for the job. Necessary plans should be in place to develop their skills and competencies.