Assistant Manager - Legal Secretary - Dubai Holding Real Estate

Dubai Holding; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Dubai Holding is looking for a Legal Secretary to support the DHRE Legal team by managing administrative tasks, document control, and maintaining confidentiality. The ideal candidate will have 3-5 years of experience, excellent communication skills, and proficiency in Microsoft Office. The role is vital in providing timely legal support to the organization while ensuring strict adherence to internal policies.

Benefits

Comprehensive benefits package

Career development opportunities

Qualifications

• Minimum 3 - 5 years in similar legal secretarial role.
• High school degree or legal secretarial qualification required.
• Strong proficiency in Microsoft Office, especially MS Word.

Responsibilities

• Support lawyers with legal administrative tasks and document management.
• Maintain confidentiality and handle sensitive legal information.
• Assist in scheduling, tracking legal service requests, and proofreading legal documents.

Skills

Proficiency in Microsoft Office

Proofreading

Organizational skills

Attention to detail

Communication skills

Education

High school degree / Legal secretarial qualification

Job description

About Dubai Holding Real Estate:

Dubai Holding’s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai’s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centers, mosques, schools, supermarkets and landscaping.

Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.

Job Purpose:

The job holder will provide secretarial and administrative support to the lawyers within the DHRE Legal team, including support services in relation to lawyer work product and ensuring meticulous documentation and confidential control, in order to support the legal function in providing timely advice to the business and adhering to relevant policies and procedures.

Key job responsibilities:

• Support lawyers in relation to legal administrative tasks and proof reading.
• Co-ordinate with stakeholders (both internal and external) on assigned tasks by head of department / lawyers in the legal team, and provide support functions with tracking, reporting, and internal communication and team concerns.
• Maintain processes, systems and procedures for logging legal services requests and the document control function of the concerned department.
• Manage all confidential contracts documentation, ensuring security and accessibility.
• Provide effective support to the team members in all general administration and secretarial functions.
• Schedule and arrange meetings as required.
• Responsible for updating and maintaining of various files relevant to the department and maintenance of any database to have an efficient work environment and secure an effective system for the tracking and retrieval of the files / documents / e-documents or other information.
• Assist the internal departments within DHRE with submission / monitoring of their legal service requests.
• Responsible for handling sensitive information with discretion and maintaining confidentiality at all times.
• Act as a liaison between DH Legal and DHRE Legal and the DHRE business with respect to litigation matters and manage the submission of legal service requests to the DH Litigation team.
• Monitor and manage the Litigation and Arbitration Monthly Tracker. Monitor and manage the legal budget in coordination with HOL.
• Assist the lawyers with translation requests.

Qualifications, Experiences, Skills:

• Minimum 3 -5 years in similar legal secretarial role
• Highschool degree / Legal secretarial qualification
• Computer literacy in MS Office
• Proficiency in Microsoft Office applications, in particular MS Word
• Proficient in proofreading, editing, and formatting legal documents
• Document Management
• Organizational and time-management skills
• Attention to detail
• Excellent verbal and written communication skills - high standard of spoken and written English
• Be able to multi-task
• Meeting deadlines and managing workload
• Discretion and confidentiality in handling sensitive legal information
• Ensuring compliance with internal policies and procedures
• Ability to work in a team environment

About the Benefits:

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.