Assistant Events Manager

Trump International Golf Club, Dubai; Dubai; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in the hospitality sector is seeking an Assistant Events Manager to coordinate and execute events effectively. The role involves managing budgets, collaborating with vendors, and ensuring client satisfaction throughout the event process. Ideal candidates should possess significant event management experience and strong sales skills, contributing to making every event memorable.

Qualifications

• At least 2 years' experience in a senior role in Event/Catering environment.
• 4 years or more of progressive event/catering management experience preferred.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Develop event concepts, plan timelines, and coordinate with clients.
• Prepare and manage budgets while tracking expenses.
• Oversee event setup and manage on-site operations.

Skills

Sales

Vendor Management

Client Communication

Event Planning

Risk Management

Education

Hotel/Hospitality degree

Tools

Microsoft Word

Microsoft Excel

Job description

An Assistant Events Manager is responsible for planning, coordinating, and executing events to ensure a successful and memorable experience for clients and attendees. This role involves managing all aspects of the event, from initial planning and budget management to vendor coordination, on-site supervision, and post-event evaluation.

The ideal candidates should have a successful sales track record in direct sales and an ability to develop targeted prospect databases.

Job Responsibilities

• Event Planning and Coordination: Develop event concepts, plan event timelines, and coordinate with clients and vendors to ensure all details are aligned with their needs.
• Budget Management: Prepare and manage event budgets, ensuring adherence to financial guidelines and tracking expenses.
• Vendor Management: Source, negotiate with, and manage relationships with vendors, including caterers, event suppliers, and other service providers.
• On-Site Management: Oversee event setup, coordinate staff and volunteers, address any issues that may arise during the event, and ensure a smooth flow of operations.
• Client Communication: Serve as the primary point of contact for clients, addressing inquiries, managing RSVPs, and providing assistance and guidance throughout the event process.
• Post-Event Evaluation: Gather feedback from clients, vendors, and attendees to evaluate the success of the event and identify areas for improvement.
• Marketing and Promotion: Develop and implement marketing strategies to promote events, including creating promotional materials and distributing invitations.
• Risk Management: Develop and implement risk management plans to address potential issues and ensure the safety and well-being of attendees.
• Team Supervision: Coordinate and supervise event staff, including event coordinators, caterers, and other personnel.
• Administrative Tasks: Prepare event documentation, manage schedules, and handle other administrative tasks related to event management.

Qualifications

• Hotel/Hospitality degree an asset
• At least 2 years’ experience in a senior role in Event/Catering environment
• 4 years or more of progressive event/catering management experience preferred
• Proficient in Microsoft Word and Excel