Assistant Document Controller

SUEZ; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading environmental services company in the UAE is seeking a Document Controller to manage documentation and records effectively. The ideal candidate should have at least 2-3 years of experience in document control and possess strong organization skills. Abu Dhabi residency is mandatory for this role, along with proficiency in Electronic Document Management Systems and MS Office applications. Join us to contribute to water conservation and sustainable practices.

Qualifications

• Proven work experience as a document controller or similar role.
• From 2 to 3 years of experience required.
• Abu Dhabi resident is a must.

Responsibilities

• Maintain accurate and up-to-date records of all documents.
• Manage a centralized document management system.
• Archive, control, and retrieve records as needed.

Skills

Organization skills

Communication skills

Hands-on experience in Electronic Document Management System

Education

BSc Degree

Tools

MS Office applications

Job description

Contract type

Temporary / Fixed-Term

WHO WE ARE

we have been acting in support of our clients and partners to deliver essential services that protect and improve the quality of life wherever we operate.

United by a passion for our work as well as our inclusive culture and team spirit, we innovate to conserve water and create value from wastes, in the form of recycled materials and energy. We promote and implement responsible behavior, more efficient technologies and circular solutions to recycle and make the best possible use of the finite resources of the Earth.

WHAT YOU WILL BE DOING

Document Controller will be responsible for maintaining accurate and up-to-date records of all documents related to the project and organization, by managing a centralized document management system.

• File documents in hardcopy and digital records
• Effective management of petty cash with trackable account register on expenses and claims.
• Management of office stationery and pantry items.
• Follow process and principles of company's document lifecycle procedures.
• Archive, control, and retrieve records as and when needed.
• Keep records of project details, meeting minutes, technical specifications, drawings, etc.
• Classify, sort, and categorize documents in alpha-numerical order.
• Maintain / seek approval document confidentiality around sensitive information and terms of agreement.
• Review completeness, accuracy, and authenticity of documents.
• Perform quality check on documents.
• Maintained and retrieved data in and from spreadsheets.
• Minimized risk impact on losing documents and maximized project opportunities.
• Perform administrative duties & Front office management.
• Check for accuracy and edit files, like contracts.
• Manage the flow of documentation within the organization.
• Perform other duties / tasks as and when required by the Project Manager / Management and upon request from team members.

WHO WE ARE LOOKING FOR

BSc Degree with proven work experience as a document controller or similar role.

Hands-on experience in Electronic Document Management System and MS Office applications.

Excellent organization skills.

Abu Dhabi resident is a must.

from 2 to 3 years of experience.

Excellent verbal and written communication skills.

BU : Water Division - Water Middle East

CATEGORY : Skilled Employees