Assistant Design Manager

Mace Consult; Dubai; Hybrid; AED 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid working options

Job summary

Mace Consult in Dubai is seeking an Assistant Design Manager to support the development team across a large mixed‑use project with retail, residential, and community facilities. You will coordinate design activities, prepare presentations and governance materials, and maintain clear documentation.

The role emphasizes proactive, organized work with hands‑on support for design coordination, meeting preparation, and stakeholder follow‑ups.

Qualifications

• Relevant bachelor’s degree in architecture, interior design, urban planning, engineering, real estate, project management or a related discipline.
• Relevant internship or work experience with strong coordination and documentation skills.
• Proficiency in Microsoft Office, especially PowerPoint, and clear communication.

Responsibilities

• Coordinate activities across design and development teams on assigned projects.
• Track consultant deliverables, submissions, approvals, and design decisions.
• Consolidate stakeholder feedback, coordinate responses, and expedite issues.
• Prepare clear presentations, dashboards, governance materials, and management reports.
• Coordinate meetings, design reviews, calendars, agendas and supporting materials.
• Capture accurate minutes, decisions, owners and deadlines with follow‑up.
• Maintain project records, registers, schedules and correspondence with disciplined document control.
• Support collaboration across internal teams and external consultants to keep information aligned.

Skills

Coordination

Documentation

Communication

PowerPoint

MS Office

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The project:

This is a large mixed-use development that holds a diverse asset portfolio inclusive of retail and entertainment, residential apartments, business parks, hospitality offerings, and community facilities.

The assistant design manager will support the development team in the coordination, documentation, and follow‑up of design and project‑related activities across retail and mixed‑use development projects.

The role is intended to provide hands‑on support to the team by assisting with design coordination, presentation preparation, meeting minutes, calendar and workshop coordination, action tracking, document control, and consultant follow‑ups.

This is a support role designed for someone who is organised, proactive, detail‑oriented, and interested in developing experience across real estate development, retail design, project coordination, and stakeholder management.

Your responsibilities will include:

• Support development and design teams in coordinating activities across assigned projects.
• Track consultant deliverables, submissions, approvals, and design decisions.
• Consolidate stakeholder feedback, coordinate responses, and expedite outstanding issues.
• Prepare clear, consistent presentations, dashboards, governance materials, and management reports.
• Coordinate meetings, workshops, design reviews, and calendars, preparing agendas and supporting materials.
• Capture accurate minutes, decisions, action owners and deadlines, ensuring timely follow‑up.
• Maintain accessible project records, registers, schedules, and correspondence with disciplined document control.
• Support collaboration across internal teams and external consultants, keeping project information aligned and current.

You’ll need to have:

• Relevant bachelor’s degree in architecture, interior design, urban planning, engineering, real estate, project management or a related discipline.
• Relevant experience; internships considered.
• Strong coordination, communication, and documentation.
• Microsoft Office proficiency, particularly PowerPoint.

Our values

Safety first - Going home safe and well: We champion a safe, diverse, and inclusive working environment, understanding the importance of well‑being in every team.

Client focus - Deliver on our promise: We own the quality of deliverables and strategic outcomes and build long‑term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part‑time, flexible, and hybrid working options if suitable within the role.