Assistant & Business Coordinator

metabolic; Dubai; Hybrid; AED 216,000 - 264,000; Full time

Job summary

Metabolic.Health in Dubai seeks an Assistant & Business Coordinator to support the Chief Engagement Officer and drive the marketing, communications, partnerships, and business development functions. You will manage the CXO's calendar, arrange travel, draft responses, prepare briefing notes, and handle supplier records; you will also build research briefs and track partnerships, events, and campaigns.

This hybrid role requires proactive coordination across teams, strong organisation, and

Qualifications

• Experience supporting C-suite executives or senior leaders.
• Ability to manage multiple workstreams with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Direct support: manage calendar, travel, email triage, prep briefing notes.
• Research & intelligence: profile potential partners, prepare briefs for meetings.
• Business development: support outreach, proposals, and tracking of partnerships.
• Marketing & communications: update calendars, coordinate with agencies, organize assets.
• Events & programs: coordinate logistics for shoots, launches, and series.
• Supplier & vendor coordination: maintain contracts, resolve issues, communicate across teams.
• Meeting management: schedule, attend, take notes, and drive follow-up actions.
• Project support: track timelines, monitor deliverables, organize documents.
• Record keeping, reporting & billing: maintain databases, prepare reports, manage invoicing.

Skills

Calendar management

Travel coordination

Email triage

Meeting management

Research briefs

Partnership outreach

Project tracking

Marketing admin

Supplier records

Tools

CRM

Excel

Docs & templates

Job description

This role reports to the Chief Engagement Officer and is based at Metabolic.Health's head office in Dubai, UAE. Role Purpose The Assistant & Business Coordinator is the operational backbone behind the Chief Engagement Officer and the marketing, communications, partnerships, and business development functions she leads. The role is a hybrid of direct support and business coordination. It manages the CXO's diary, travel, and correspondence, and it picks up the execution work that keeps the wider function moving day to day, from building a prospect database to preparing a research brief before a partner meeting to chasing an overdue deliverable. It owns the research that feeds partnership and business development conversations, alongside marketing admin, meeting management, supplier records, and project tracking. It knows who to loop in when something needs sorting out, and it follows up until it's closed. The role gives the Chief Engagement Officer a reliable set of hands across everything she runs, so several workstreams can move at once without things slipping through the cracks.

Key Responsibilities

Direct Support

Manage the Chief Engagement Officer's calendar, including scheduling, rescheduling, and protecting time for priority work.

Coordinate travel, itineraries, and related bookings.

Triage incoming email and messages, flag what needs attention, and draft first pass replies for review.

Prepare briefing notes, agendas, and materials ahead of meetings so the CXO walks in prepared.

Handle personal administration and correspondence as needed, with discretion.

Research & Intelligence

Source and profile companies, founders, executives, creators, and potential partners across active projects.

Prepare short written research briefs ahead of partner, guest, and business development meetings.

Research and shortlist guests for the Metabolic Majlis Founder Series, including background, relevance, and route to contact.

Track competitor activity, market developments, and partnership opportunities, and flag anything relevant.

Business Development & Partnerships Support

Build and maintain the outreach pipeline and tracker across active business development workstreams, including gym and personal trainer partnerships, executive health packages, performance packages, corporate screenings.

Draft first pass outreach emails and messages for review, and send once approved.

Log responses, schedule follow ups, and chase conversations that have gone quiet.

Prepare and format partnership proposals, decks, and supporting materials.

Marketing & Communications Support

Update the marketing calendar and campaign tracker with the latest status on each item.

Coordinate logistics with agencies and vendors, including sending briefs, chasing deliverables, and confirming dates.

Organize marketing files, assets, and approvals so the current version is always easy to find.

Track marketing material through regulatory and advertising review in the UAE and UK, and flag what is submitted, cleared, or blocked.

Events & Programs

Coordinate logistics for marketing shoots, events, clinic launches, and the Metabolic Majlis Founder Series, including venues, vendors, guests, and materials.

Prepare run of show documents, guest lists, and briefing packs.

Manage post event follow up, including thank yous, asset collection, and contact capture.

Supplier & Vendor Coordination

Maintain a current record of every active supplier contract, renewal date, and point of contact.

Raise and follow up on supplier issues, such as a late delivery or a billing discrepancy, until they're resolved.

Coordinate day to day communication between the Chief Engagement Officer and suppliers on requests and updates.

Meeting Management & Communication

Schedule internal and external meetings, book rooms, and send calendar invites.

Attend internal, partner, and supplier meetings as needed, take notes, and own the follow up actions.

Act as the first point of contact between departments, clients, and outside stakeholders on day to day queries.

Answer phone and email queries for the function and route anything that needs the Chief Engagement Officer's attention.

Project Support

Track timelines for marketing, partnership, and business development projects and flag anything falling behind.

Monitor deliverables against the project plan and follow up with the people responsible.

Organize and maintain project documents so the latest version is always available.

Record Keeping, Reporting & Billing

Build and maintain databases for prospects, partners, creators, media contacts, corporate leads, suppliers, and contracts.

Compile the data the Chief Engagement Officer needs for weekly and monthly reports.

Maintain shared trackers, templates, and folders so records stay consistent and easy to hand over.

Coordinate invoice paperwork for the function and prepare expense reports for the Chief Engagement Officer's review.

Key Deliverables

A managed calendar, travel schedule, and inbox for the Chief