Admission Officer

Dubai Medical University; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Dubai Medical University seeks a detail-oriented Admissions Specialist to manage the entire applicant journey, verify documents, and assess eligibility. You will inform prospective students and counselors about program options and entry criteria, coordinating with departments and committees to finalize decisions.

You will participate in recruitment campaigns, visits, and fairs to strengthen the university's visibility, while maintaining accurate SIS records and generating enrollment reports.

Qualifications

• Bachelor's degree or higher in a relevant field with UAE context.
• Masters or cert in higher education management is preferred.
• Fluent in English and Arabic, written and spoken.
• 2–4 years in higher education admissions or enrollment management in the UAE.
• Experience with MOE MOE equivalence guidelines and international curricula.

Responsibilities

• Administer end-to-end admissions: applications, document verification, eligibility checks.
• Provide information to prospective students, parents and counselors about programs and requirements.
• Coordinate with academic depts and admissions committees on evaluations and decisions.
• Participate in recruitment campaigns, open days, and career fairs to promote programs.
• Maintain admissions records in SIS ensuring data integrity and compliance.
• Prepare reports on inquiries, applications, acceptances and enrollment trends.
• Collaborate with Marketing, Student Affairs and Finance for a seamless experience.
• Build relationships with feeder schools and external partners.
• Handle confidential applicant information in line with data protection standards.
• Contribute to continuous improvement in admissions procedures and digital processes.

Skills

Lead generation

Conversion management

End-to-end application processing

Data integrity

Cross-departmental collaboration

Organization & detail orientation

Education

Bachelor's Degree in Business Administration, Marketing, Healthcare Administration, Communications, Public Relations, or related field

Master's Degree or relevant post-graduate certification in Higher Education Management or Admissions

Tools

SIS

Document Verification & Evaluation

Accreditation & Compliance Awareness

Job description

• Administer the end-to-end admissions process, including receiving applications, verifying documentation, and assessing applicant eligibility against program entry criteria.
• Provide accurate and timely information to prospective students, parents, and school counselors regarding programs, admission requirements, and merit scholorship options.
• Coordinate with academic departments and admissions committees on applicant evaluations and admission decisions.
• Participate in recruitment campaigns, school visits, open days, and career fairs to promote the University s academic programs and strengthen institutional visibility.
• Maintain detailed and accurate applicant and admissions records in the Student Information System (SIS) to ensure data integrity and compliance with MOHESR and institutional policies.
• Prepare regular reports on inquiries, applications, acceptances, and enrollment trends to support planning and accreditation documentation.
• Collaborate with Marketing, Student Affairs, and Finance teams to ensure a seamless applicant experience from initial inquiry through enrollment.
• Build and maintain positive relationships with external partners, feeder schools, and community organizations to support recruitment goals.
• Handle confidential applicant information responsibly and ensure all communication aligns with institutional values and data protection standards.
• Contribute to continuous improvement in admissions procedures, digital processes, and applicant experience.

• Student Information Systems (SIS)
• Document Verification & Evaluation
• Accreditation & Compliance Awareness
• Lead Generation & Conversion Management
• End-to-End Application Processing
• Outreach & Recruitment Support
• Organization & Detail Orientation
• Cross-Departmental Collaboration

Desired Candidate Profile

• 1. Educational Qualifications
  • Required: Bachelor s Degree in Business Administration, Marketing, Healthcare Administration, Communications, Public Relations, or a related field from an accredited institution.
• Preferred: Master s Degree or relevant post-graduate certification in Higher Education Management or Admissions.
• Bilingual Requirement: Mandatory full professional fluency in both spoken and written English and Arabic.
• 2. Professional Experience
  • Total Experience: Minimum of 2 to 4 years of direct experience in higher education admissions, student recruitment, or academic enrollment management within the UAE.
  • Sector Specifics: Prior experience in medical, pharmacy, nursing, or health sciences university admissions (handling CAA/MOHESR accredited programs) is highly preferred.
  • Regulatory Familiarity: Deep understanding of UAE Ministry of Education (MOE) High School Equivalence guidelines, national secondary school evaluation criteria, and international curricula evaluation (e.g., British A-Levels, IB, American High School Diploma, Indian CBSE/ICSE).