Administrator- Tax Operations (UAE National)

KPMG UAE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in the financial services sector is seeking an Administrative Support professional. The role involves managing job codes, assisting with invoices, and supporting financial analysis needs. Candidates should possess a Bachelor's degree and at least one year's administrative experience preferably within the UAE.

Qualifications

• Minimum Bachelor's Degree Holder.
• Minimum of 1 year's administrative experience preferably within the UAE.
• Proven Administration experience within a Financial services firm.

Responsibilities

• Process job opening codes and related documents.
• Assist with processing invoices and ensure timely billing.
• Support financial planning and analysis tasks.

Skills

Document Management

Analytical Skills

Organisational Skills

Communication

Customer Service

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Provide administrative support to a department working with a wide portfolio of key clients in UAE and ensure that the department runs smoothly. Ensure that Directors, managers and department are fully supported in terms of their administrative requirements.

Major duties and responsibilities

Job Code Opening

• Process Job opening codes. Review all related documents and details (JIM, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM check list, CBC check, CRM etc.)
• Generate JSRs as requested by the project team.
• Make amendments to the project codes as requested by the project team.

Billing and Invoicing :

• Assist with processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals.
• Ensure timely billing of services, by coordinating with respective engagement managers.
• Carry out any other duties as requested by the HOD / Administration Lead.
• Ensure timely billing of services, by coordinating with respective engagement managers.

Financial Planning and Analysis :

• Support FP&A Lead on preparing reports on WIP Debtors.
• Follow up with managers on Ageing WIP and Debtors.
• Client and Member firm follow up on Ageing invoices.
• Support the risk team with their daily tasks.
• Help create opportunities and close them.

Carry out any other duties as requested by the HOD / Operation Leads.

• PROFILE

Education requirements :

• Minimum Bachelor's Degree Holder.

Work experience requirements :

• Minimum of 1 year's administrative experience preferably within the UAE.
• Proven Administration experience within a Financial services firm.

Knowledge / Technical Skills

Knowledge, skills, mastery of tools and necessary abilities for carrying out activities:

1. Proficient in Microsoft Office Applications

2. Excellent Document Management knowledge

3. Excellent analytical and reporting skills

4. Proficient time keeping and organisational skills

Language skills

English: Fluent in speaking, reading, writing, listening

Interpersonal skills

• Honest, trustworthy and reliable
• Pro-active
• Ability to multi-task
• Strong communication
• Ability to work independently with minimal supervision
• Excellent Customer service