Administrator- Tax Operations (UAE National)

KPMG UAE; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading financial services firm in Dubai is looking for an administrative support professional. The ideal candidate will have a Bachelor's degree, at least 1 year of administrative experience in the UAE, and proficiency in Microsoft Office applications. You'll ensure smooth operations by processing job openings, managing invoices, and supporting various departmental tasks. Excellent communication skills and the ability to work independently are essential.

Qualifications

• Minimum 1 year of administrative experience, preferably in UAE.
• Proven administration experience within a financial services firm.

Responsibilities

• Provide administrative support to the department.
• Process job opening codes and related documents.
• Assist with processing departmental and client invoices.
• Support the risk team with daily tasks.

Skills

Proficient in Microsoft Office Applications

Excellent Document Management knowledge

Excellent analytical and reporting skills

Proficient time keeping and organisational skill

Fluent in English (Speaking, Reading, Writing)

Education

Bachelor's Degree Holder

Job description

Overview

Provide administrative support to a department working with a wide portfolio of key clients in UAE and ensure that the department runs smoothly. Ensure that Directors, managers and the department are fully supported in terms of their administrative requirements.

Responsibilities

• Process Job opening codes. Review all related documents and details (JIM, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM check list, CBC check, CRM etc.).
• Generate JSRs as requested by the project team.
• Make amendments to the project codes as requested by project team.
• Assist with processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals.
• Ensure timely billing of services, by coordinating with respective engagement managers.
• Carry out any other duties as requested by the HOD / Administration Lead.
• Carry out any other duties as requested by the HOD / Operation Leads.

Billing and Invoicing

• Assist with processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals.
• Ensure timely billing of services, by coordinating with respective engagement managers.

Financial Planning and Analysis

• Support FP&A Lead on preparing reports on WIP Debtors.
• Follow up with managers on Ageing WIP and Debtors.
• Client and Member firm follow up on Ageing invoices.

Risk

• Support the risk team with their daily tasks.
• Help creating opportunities and closing it.
• Carry out any other duties as requested by the HOD / Operation Leads.

Profile

• Education requirements : Minimum Bachelor\'s Degree Holder
• Work experience requirements : Minimum of 1 years\' administrative experience preferably within the UAE. Proven Administration experience within a Financial services firm
• Knowledge / Technical Skills
• Knowledge, skills, mastery of tools and necessary abilities for carrying out activities
• 1 Proficient in Microsoft Office Applications
• 2 Excellent Document Management knowledge
• 3 Excellent analytical and reporting skills
• 4 Proficient time keeping and organisational skill
• Language skills
• English: Speaking Fluent, Reading Fluent, Writing Fluent, Listening Exceptional
• Interpersonal skills
• 1 Honest, trustworthy and reliable
• 2 Pro-active
• 3 Ability to multi- task
• 4 Strong communication
• 5 Ability to work independently with minimal supervision
• 6 Excellent Customer service