Administrator - Real Estate

Duserve Facilities Management; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrative professional to support their Sales & Leasing Teams. In this dynamic role, you will maintain critical sales documentation, manage CRM data entry, and facilitate smooth coordination between internal teams. Your expertise in MS Office and CRM software, particularly Salesforce, will be essential in ensuring accuracy and efficiency in all administrative processes. If you thrive in a fast-paced environment and have a passion for supporting sales operations, this opportunity is perfect for you to make a significant impact.

Qualifications

• 2-3 years of administrative experience in sales or real estate.
• Proficient in MS Office and CRM software, especially Salesforce.

Responsibilities

• Provide administrative support to Sales & Leasing Teams.
• Maintain sales documentation and manage CRM data entry.
• Ensure compliance with company policies and regulatory requirements.

Skills

MS Office Suite

CRM Software

Salesforce

Organizational Skills

Time Management

Attention to Detail

Real Estate Sales Processes

Language Proficiency in Arabic

Language Proficiency in English

Education

Diploma in Business Administration

Bachelor in Business Administration

Office Management

Job description

Bachelor of Business Administration(Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Purpose: To provide administrative support to the Sales & Leasing Teams by maintaining records, handling documentation, managing CRM data entry, and ensuring smooth coordination between internal teams to help streamline sales and leasing operations, ensuring accuracy and efficiency in all administrative processes.

Key Accountabilities:

1. Sales Documentation & Filing: Maintain and organize all sales-related documents, contracts, and lease agreements systematically for easy retrieval and compliance.
2. Data Entry & CRM Management: Accurately input customer and transaction details into CRM and other relevant databases. Ensure data integrity and generate reports for management.
3. Administrative Support: Assist the Sales Team in preparing reports, presentations, and correspondence. Manage internal documentation and process approvals.
4. Record Maintenance: Ensure all customer and transaction records are updated regularly, stored securely, and in compliance with company policies.
5. Coordination with CSR Team: Function as a liaison between the Sales Team and the Customer Service Relations (CSR) Team at the Head Office for document approvals and follow-ups.
6. Event & Meeting: Support the organization of sales events, team meetings, and customer interactions by managing logistics and preparing necessary materials.
7. System Updates & Reporting: Update and maintain sales-related records and generate periodic reports for performance tracking.
8. Office Supplies & Inventory: Manage office supplies for the Sales Team, ensuring availability and timely procurement.
9. Compliance & Policy Adherence: Ensure all administrative processes comply with company policies and regulatory requirements.

Minimum Education:

• Diploma or bachelor’s degree in business administration, Office Management, or a related field.

Knowledge & Technical Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Experience with CRM software and data entry.
• Advanced in Salesforce.
• Excellent organizational and time management skills.
• Attention to detail and accuracy in documentation.
• Basic understanding of real estate sales processes (preferred).
• Language Proficiency: Arabic and English.

Minimum Experience:

• 2-3 years of experience in administrative roles, preferably within a sales or real estate environment.
• Proven experience in managing documentation and supporting sales teams.

Candidates may submit their CV along with other credentials to: [e-mail]. Please note the subject line as per the Job Title.

Location: Dubai, UAE