Administrative Officer UAE Nationals Only

Zayed University; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking an Administrative Officer to support the Alumni & Student Careers Office. This role involves managing administrative tasks, responding to student inquiries, and ensuring the Career Centre is well-maintained. The ideal candidate will possess a Bachelor's degree and have experience in a customer-focused environment, showcasing strong administrative skills and attention to detail. Join a dynamic team dedicated to enhancing student careers and alumni relations, and contribute to meaningful projects that impact the student community positively. This is an exciting opportunity to grow in a supportive educational environment.

Qualifications

• Bachelor's degree with 2 years of relevant experience or equivalent.
• Highly computer literate and familiar with customer-focused environments.

Responsibilities

• Perform general administrative duties for smooth department operations.
• Serve as the first point of contact for students and respond to queries.
• Assist in preparing workshops and events for the Alumni & Student Careers Office.

Skills

Administrative Skills

Customer Service

Attention to Detail

Fluency in Arabic

Fluency in English

Education

Bachelor's degree in a related field

Tools

Microsoft Office Suite

Job description

The Opportunity

Student Affairs Department is looking for an incumbent for the position of Administrative Officer to support in managing and coordinating the Alumni & Student Careers Office by offering administrative and operational support to the team. This role will include working directly with students, graduates, employers, and other opportunity providers.

The Responsibilities

• Performing general administrative duties allowing the department to function smoothly and efficiently.
• Responding promptly, effectively, and courteously to student and staff concerns.
• Serving as the first point of contact for students and responding to basic student queries.
• Performing administrative duties with students, producing reports as requested, and attending to phone calls.
• Ensuring the Career Centre is presentable and attractive for students.
• Recording minutes of meetings.
• Developing, coordinating, and maintaining a central activity calendar for the Student Careers Office.
• Documenting and archiving important documents.
• Supporting with the Information Management of the Alumni & Student Careers Office (Memo tracking, Shared drive information management, Minutes of meeting, etc.).
• Updating the Careers website materials in consultation with the Career team.
• Generating purchasing orders for the Unit.
• Assisting in the preparation for workshops and events organized by the Alumni & Student Careers Office (venue booking, IT arrangements, etc.).
• Working closely with the Manager of the Alumni & Student Careers Office to develop and complete special projects which contribute to the success of the Unit.
• Supporting with ad hoc Career projects as directed by the line manager.

The Requirements

• A minimum of a Bachelor's degree in a related field from an accredited institution and 2 years of relevant experience or an equivalent combination of education and experience.
• Familiarity with a customer-focused environment.
• Highly computer literate including Microsoft Office Suite.

Other essential requirements:

• Fluency in Arabic & English;
• Good administration skills;
• Attention to detail.

While we appreciate all applications, you will be contacted only if you are selected for an interview.

For any inquiries or issues please contact.