Administrative Officer – Government Legal Support Affairs

The Government of Dubai Legal Affairs Department; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

The Government of Dubai Legal Affairs Department invites applications for a legal support role within the Government Support and Legal Services Directorate. You will document emails and administrative papers, manage the Case Management System, and prepare routine communications.

You will organize meetings, record minutes, maintain electronic files, and ensure compliance with information security and department policies. Strong teamwork and bilingual Arabic–English abilities are essential.

Qualifications

• Bachelor’s degree in Business Administration or equivalent.
• Minimum 3 years of experience in a similar role.

Responsibilities

• Document emails and administrative documents in the Case Management System.
• Upload and update the Section’s data and statistics.
• Draft brief emails for follow-ups on cases.
• Coordinate meetings and arrange rooms and invitations.
• Record minutes and circulate to the committee.
• Organize electronic files and preserve them per department policies, ensuring easy access.

Skills

Policies & procedures

Teamwork

Innovation

Computer literacy

Arabic & English fluency

Education

Bachelor’s degree in Business Administration

Job description

Introduction:

The Government of Dubai Legal Affairs Department (the “Department”) is seeking to recruit ambitious staff in legal support at the Government Support and Legal Services Directorate to contribute to performing its duties and functions in accordance with the procedures approved in this regard.

Key Duties and Responsibilities:

• Document all emails and administrative documents relevant to the cases of the Section staff on the Case Management System, register cases, upload the relevant documents, and determine their titles.
• Upload and update the Section’s data and statistics on the systems applicable within the Department.
• Follow up on the completion, approval, and circulation of the Section’s administrative templates, and draft brief emails for following up on the cases of the Section staff.
• Coordinate the Section’s meetings and undertake the necessary procedures and arrangements, such as booking meeting rooms and sending meeting invitations.
• Record the minutes of meetings held by the Section staff and send them to the committee concerned with meeting minutes within the Department.
• Organize and maintain the Directorate’s electronic files in a manner that ensures easy and effective access, while ensuring their proper preservation in compliance with the applicable system requirements of the Department.

Key Administrative Duties and Responsibilities:

• Comply with the information security policies approved by the Department.
• Comply with all circulars issued by the Department regarding attendance and working hours, ensuring that assigned tasks are completed within the required time, quality, and efficiency standards.

Academic Qualifications and Years of Experience:

• Bachelor’s degree in Business Administration or equivalent.
• 3 years of experience in the same field.

Technical and Behavioral Competencies:

• Familiarity with policies, procedures, and systems relevant to the area of work.
• Ability to work as part of a team and manage workload effectively.
• Ability to demonstrate innovation and creativity in the area of work.
• Computer literacy.
• Fluency in Arabic and English, both spoken and written.