Administrative Officer – Government Legal Support Affairs

Tanqeeb; Abu Dhabi; On-site; AED 8,000 - 16,000; Full time

Job summary

The Government of Dubai Legal Affairs Department is seeking staff for legal support within the Government Support and Legal Services Directorate to contribute to duties under established procedures.

Key tasks include documenting emails and case records, updating data on official systems, coordinating meetings, recording minutes, and organizing electronic files, while ensuring compliance with information security policies and department guidelines.

Qualifications

• Knowledge of policies, procedures and systems related to the work area.
• Ability to work as a team and handle work pressure.
• Creativity and innovation in the work domain.
• Proficiency in using computers.
• Bilingual fluency in Arabic and English, reading, writing and speaking.

Responsibilities

• Document emails and admin documents for cases in the Case Management System, register cases, upload documents, and assign titles.
• Upload and update Section data and statistics in Department systems.
• Prepare short emails and follow up on Section cases; follow up on meetings and send invitations.
• Record minutes of meetings and share with the committee concerned.
• Organize Directorate electronic files for easy access and proper archival in line with system criteria.

Education

Bachelor's degree in Business Administration or equivalent

Tools

Tawqeet

Tawtheeq

Job description

Job description

Introduction: The Government of Dubai Legal Affairs Department (the “Department”) is seeking to recruit ambitious staff in legal support at the Government Support and Legal Services Directorate to contribute to performing its duties and functions according to the procedures approved in this regard.

Key Duties and Responsibilities:

• To document all emails and administrative documents relevant to cases of the Section staff on Cases Management System, register cases, upload documents of such cases and determine their titles;


• To upload and update the Section data and statistics on the Department applicable systems;


• To follow up completion, approval and sending the Section administrative templates and draft short emails on following up cases of the Section staff;


• To coordinate for holding the Section meetings, undertake the necessary procedures and arrangements such as meeting hall booking and sending meeting invitations;


• To record minutes of meetings held by the Section staff and send the same to the committee concerned with minutes of meetings in the Department; and


• To organise and save the Directorate electronic files in a manner that ensures access to the same in an easy and effective manner while observing to save them in order to comply with the criteria of the system applicable in the Department.

Main Administrative Duties and Responsibilities:

• Using (Tawqeet) for the purpose of documenting all duties and work completed daily according to the applicable controls;


• Preparing a weekly report on all cases assigned to the employee and actions taken in respect of such cases as per the instructions issued in this regard;


• Complying with all work procedures applicable in the Department concerning the Cases Management System (Tawtheeq);


• Complying with information security policies approved by the Department; and


• Complying with all circulars issued by the Department concerning attendance to ensure that tasks assigned to the employee are completed in a timely manner and as per the required quality and efficiency.

المؤهلات العلمية وسنوات الخبرة:

• درجة البكالوريوس في إدارة الأعمال أو ما يعادلها.


• خبرة (3) سنوات في المجال ذاته.

المهارات المطلوبة (الكفاءات الفنية والسلوكية):

• الإلمام بكافة السياسات والإجراءات والأنظمة المتعلقة بمجال العمل.


• القدرة على العمل بروح الفريق، وتحمل ضغوطات العمل.


• القدرة على الإبداع والابتكار في مجال العمل.


• إجادة مهارات استخدام الحاسب الآلي.


• إجادة اللغتين العربية والإنجليزية، قراءةً وكتابةًومحادثةً.