Administrative Officer - College of Interdisciplinary Studies UAE National

Zayed University; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established academic institution is seeking a proactive administrative professional to support the Dean of the College of Interdisciplinary Studies. This role involves managing correspondence, organizing meetings, and assisting with budget planning while ensuring smooth operations. The ideal candidate will possess strong communication skills, be highly computer literate, and have a Bachelor's degree along with relevant experience. This position offers a unique opportunity to contribute to the academic community and engage in various administrative projects, all within a supportive and dynamic environment. If you are looking to make a significant impact in an educational setting, this role is for you.

Benefits

Tax-free salary

Cash housing

Annual vacation

Airline tickets for family

Educational subsidies for children

Healthcare for employee and family

Qualifications

• Bachelor's degree and 2+ years of administrative experience required.
• Strong communication skills in English; Arabic preferred.

Responsibilities

• Provide administrative support for the Dean, including scheduling and correspondence.
• Assist with budget planning and management submissions.

Skills

Written Communication Skills

Oral Communication Skills

Budget Management

Administrative Support

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Graphic Design Software

ZU Web Management Software

Job description

The Opportunity

The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.

The Responsibilities

• Prepares correspondence, presentations, reports, agendas, and memos for the Dean, including handling of confidential information.
• Supports the Dean with budget planning and management submissions and prepares the Dean's expense reports.
• Supports the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures, and invitations.
• Supports the College Administrative Officer with monitoring internal control processes and financial analysis account management/reconciliation.
• Provides administrative support for the Dean, including the arrangement of day-to-day schedule, travel arrangements, mail handling, supplies control, and necessary communications internally and externally.
• Organizes and schedules meetings, events, and appointments, notifying attendees of location and time. Coordinates room bookings, equipment, and catering for supervisor.
• Coordinates work with other Colleges, school districts, and other organizations.
• Effectively communicates with executives and management within the University, State agencies, and various school districts.
• Provides exam support, including assisting with scheduling and liaising with support departments and preparing, distributing, and collecting exam packs.
• Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
• Performs special projects and assignments as requested by the Dean.

The Requirements

Must possess a Bachelor's degree from an accredited institution with a minimum of 2 years of experience in administrative work or an equivalent combination of experience and education.

Preferred Requirements

• Must have strong written and oral communication skills in English and preferably in Arabic.
• Highly computer literate, including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
• Prepares payment requisitions and reimbursements for professional development, internships, and external reviewers.
• Ability to learn and manage ZU web management software.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel, MS PowerPoint, Outlook).

The Benefits

The University's benefits package is highly attractive with competitive salaries free of tax in the U.A.E., cash housing, annual vacation, airline tickets for the employee and immediate family, educational subsidies for children, and healthcare provided to the employee and sponsored family members.

To Apply

In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.

While we appreciate all applications, you will be contacted only if you are selected for an interview.

For any further enquiries please contact