Administrative Officer / Admin - Factory

Ducast Factory LLC; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

Join a forward-thinking company as an Administrator, where you'll play a vital role in ensuring smooth operations across multiple departments. This position involves overseeing vehicle management, security, labour camp accommodation, and HR activities. You'll be responsible for maintaining records, managing compliance, and leading recruitment efforts. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. If you're looking to make a significant impact in a dynamic environment, this opportunity is perfect for you.

Qualifications

• Proven experience in a similar administrative role is essential.
• Strong organizational and multitasking skills are required.

Responsibilities

• Oversee administrative functions across various departments.
• Lead recruitment efforts and manage HR activities.

Skills

Organizational Skills

Multitasking

Communication Skills

Interpersonal Skills

Compliance Knowledge

Education

Experience in Administrative Role

Tools

MS Office

Job description

We are seeking a dedicated and proactive Administrator to join our team. The successful candidate will be responsible for overseeing a wide range of administrative functions, ensuring smooth operations across various departments including Vehicle Management, Hotel Booking, Security, Telephone, Canteen, Labour, Factories, Insurance, and HR activities.

Vehicle Department:

• Maintain and update MIS reports and records for vehicle maintenance.
• Track drivers' attendance and ensure timely vehicle services and repairs.
• Guarantee timely provision of vehicles based on requisitions.
• Oversee vehicle compliance, including insurance renewal.
• Handle drivers' increment documentation, salary verification, and tour bill approvals.

Labour Camp Accommodation:

Manage labour camp accommodation which involves cleaning, maintenance, safety & security, and provide accurate weekly & monthly reports.

Security Department:

• Prepare MIS reports and conduct audits on security supervisors and guards' records.
• Provide recommendations for security improvements.
• Manage security billing and increment documentation.

Telephone:

• Manage billing and prepare MIS reports.
• Communicate with service providers, raise complaints, and handle activation/deactivation of services.
• Oversee documentation related to internal SIM and network services.

Canteen:

• Address daily complaints regarding quality and quantity from staff and canteen contractors.

Labour Department:

• Manage contractors' Visa agreements and registration renewals.
• Handle government communications and notifications.
• Liaise with departmental officers.

Other Works:

• Coordinate with police and forest departments as needed.
• Manage interactions with Govt Bodies for cleaning and other activities.
• Oversee various administrative tasks under the guidance of managers, including emergency actions, general repairs, and asset maintenance.

General Administration:

• Manage emergency actions, stationary PR work, and advocate quotations and billing.

Personnel and Time Office Functions:

• Oversee all time office functions.
• Monitor MIS and ensure compliance with third-party audit observations.

HR Activities:

• Lead recruitment efforts, including sourcing, screening, and interviewing candidates.
• Manage onboarding, orientations, and compliance with company policies.
• Assist with employee disciplinary actions and terminations.
• Provide administrative support to the HR department, including handling court cases and coordinating with the HR team.

Desired Candidate Profile:

• Proven experience in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and other relevant software.
• Knowledge of compliance and regulatory requirements related to various administrative functions.

Employment Type: Full Time

Company Industry:

• Metals
• Steel
• Iron
• Aluminium
• Fabrication

Department / Functional Area:

• HR
• Human Relations
• Industrial Relations

Keywords:

• Factory Administration
• Foundry Admin
• HR And Administration Executive