Administrative Officer (6 months contract)

ABOUT THE ROLE

We are seeking an experienced Admin Officer to provide maternity cover for a period of 6 months. The successful candidate will be responsible for handling administrative tasks, supporting daily office operations, business travel arrangements, UAE visas. This is an excellent opportunity for an experienced admin officer looking for a short-term role in a dynamic and professional environment.

KNOWLEDGE & EXPERIENCE

• 5yrs + experience working in a similar role
• Experience in diary management across multiple time zones
• Experience in visa processing and Freezone (DWTC) liaison in the UAE.
• Experience in dealing with confidential information
• Experience working in a fast-paced environment
• Experience within an agency an advantage.

RESPONSIBILITIES

• Document attestation (visa related documents such as birth & marriage certificates, degree certificates, etc)
• Manage and process new residence visa applications, renewals, and cancellations for employees.
• Provide support on work permits and dependent visas for employees and their families.
• Maintain and update employee visa records (Bamboo HR) and ensure timely renewals
• Assist in processing Emirates ID applications, labor cards, and other legal documents.
• Effective management of company subscriptions
• Oversee travel and accommodation requirements for the Dubai team.
• Provide after-hours travel support to staff

SKILLS REQUIRED

• Thorough attention to detail
• Excellent verbal and written communications skills (written and spoken English)
• Strong problem-solving and multi-tasking skills
• Ability to work in a group and on their own
• Excellent communication and organisational skills.
• Confidence in decision making
• Strong IT skills, particularly Microsoft Outlook
• Excellent Microsoft Outlook – email and calendar management