Administrative Officer

Client of Expat Careers International; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading company in Dubai seeks an experienced Administrative Manager. The ideal candidate will develop administrative work plans, manage licenses, and oversee personnel processes. Candidates should have a Bachelor's degree and 2-5 years of experience in administrative roles, preferably in corporate settings. Strong communication skills in English and Chinese, and proficiency in MS Office are essential.

Qualifications

• 2-5 years in administrative or office management roles.
• Fluent in English and Chinese; Arabic is a strong advantage.
• Ability to thrive in fast-paced, multicultural settings.

Responsibilities

• Develop the administrative work plan and coordinate office affairs.
• Manage licenses and permits for legal operations.
• Oversee personnel administration and external relations.

Skills

Organizational skills

Communication

Problem-solving

Multitasking

Education

Bachelor's degree in Business Administration

Public Administration

Tools

MS Office

Job description

Bachelor of Business Administration (Management)

Vacancy: 1

Job Description

1. Strategic Planning & Coordination: Develop the administrative work plan for the office and coordinate all administrative affairs including licenses, personnel, external relations, and internal support to ensure efficient and orderly progress.
2. License & Permit Management: Fully responsible for applying, renewing, modifying, and maintaining all types of licenses and permits (e.g., business license, construction permit) to ensure legal and compliant operations.
3. Personnel Administration: Oversee staff attendance, visa processing, onboarding, and offboarding procedures. Monitor employee development needs, streamline HR processes, and enhance team cohesion.
4. External Relations & Collaboration: Manage external affairs and handle business communications. Responsible for pre-meeting planning, external liaisons, and hospitality for important meetings to safeguard the company's image.
5. Meeting Management: Plan and organize meetings, including venue booking, equipment setup, preparing materials, taking minutes, and follow-up to ensure efficiency.
6. Office Facilities Management: Handle office leasing, renewals, renovations, daily upkeep, and optimize office layout. Manage office equipment and supplies procurement and distribution for smooth operations.

Skills

1. Education: Bachelor's degree in Business Administration, Public Administration, or related field.
2. Experience: 2-5 years in administrative or office management roles, preferably in corporate or government environments.
3. Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint, Outlook), database tools.
4. Languages: Fluent in English and Chinese (read/write); Arabic competence is a strong advantage; additional languages are welcomed.
5. Soft Skills: Strong organizational, multitasking, problem-solving skills, attention to detail, and excellent communication.
6. Personal Traits: High initiative, reliability, professionalism, and ability to thrive in fast-paced, multicultural settings.

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