Administrative Coordinator - Urgent Hiring (Immediate Joiner)

The Energy Training Centre; Dubai; On-site; AED 70,000 - 90,000; Full time

Job summary

A professional training organization is seeking an experienced Administrative Training Coordinator to oversee logistics, communication, and execution of training programs globally. Candidates should have 5-7 years of administrative experience, excellent organizational skills, and comfort with communication tools like Zoom and Teams. This full-time position is on-site in Dubai, UAE.

Qualifications

• 5-7 years of experience in administrative coordination or project management.
• Strong written and verbal communication skills in English.
• Exceptional organizational abilities with attention to detail.
• Capacity to manage multiple programs simultaneously.
• Ability to work independently with minimal supervision.

Responsibilities

• Oversee scheduling and logistics of global training programs.
• Draft professional emails to clients and stakeholders.
• Liaise with vendors for timely delivery of resources.
• Coordinate with internal teams for smooth workflow.
• Maintain records of training sessions and feedback.

Skills

Organizational abilities

Written communication

Verbal communication

Independent task management

Tools

Google Workspace

Microsoft Office Suite

Zoom

Microsoft Teams

Job description

PLEASE READ THE JOB DETAILS CAREFULLY

Company: The Energy Training Centre – Leading Provider of Professional Development Training

Location: On-Site in Dubai, UAE

Job Type: Full-Time

The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled Administrative Training Coordinator to join our team and help manage and coordinate training programs remotely across the globe.

We are seeking an organized and proactive Administrative Training Coordinator who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.

Responsibilities

• Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
• Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
• Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
• Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
• Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
• Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.

Qualifications

• At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
• Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
• Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
• Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
• Ability to work independently and manage tasks with minimal supervision.