Administrative Coordinator, Operations - EMEA BU

McDonald's; Dubai; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in the fast-food industry is seeking an operational and administrative support professional to enhance the effectiveness of its EMEA Business Unit Operations. The role involves coordinating key meetings, managing logistics, and ensuring clear communication across markets. We are looking for someone with strong organizational skills and a Bachelor's degree, along with proven experience in similar roles, particularly in a multi-site international environment.

Qualifications

• 4-5 years of proven experience in administration and coordination.
• Ability to handle confidential documents with discretion.
• Experience in working for a multi-site international operator preferred.

Responsibilities

• Providing administrative support to the EMEA Business Unit Operations Lead.
• Organizing logistics for market visits and meetings.
• Compiling and structuring communication updates and reports.

Skills

Communication

Organizational skills

Data analysis

Presentation skills

Education

Bachelor's degree in business administration

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

The primary purpose of this role is to provide operational and administrative support to the EMEA Business Unit Operations team to ensure the effective execution of strategic initiatives and cross-market collaboration. This includes coordinating key meetings (virtual and in-person), training programs, and communication processes that drive operational excellence across EMEA markets. The role also supports the planning logistics of market visits, reporting activities, acting as a central point of contact between market operations teams and the EMEA Business Unit Operations.

What are my key responsibilities?

• Providing administrative support to the EMEA Business Unit Operations Lead (not limited to calendar management, travel / visa arrangements)
• Organizing the end-to-end process of the DL Business Review (input follow-ups, logistics, agenda, document filing, etc.)
• Market visit organization and logistics (travel and agenda coordination)
• Compile and structure quarterly communication updates
• Planning and support of regular virtual sessions - e.g., Quarterly Operations Leaders calls, forums, community calls
• Support in organization, logistics, and coordination of EMEA Operations in-person meetings / summits
• Coordination and logistics for Next Generation DL training, setting-up onboarding meetings for new market MDs, Ops Leads, etc.
• Franchising for the Future training organization and logistics
• Collating and consolidating information for annual Global reports
• Point of contact between market Operations Leads and EMEA Business Unit Operations Team (regular communication, distribution of information)
• Handling confidential documents and communications with discretion.
• Expense reporting and invoice management
• Prepare reports, agendas, and presentations as needed

What Team will I be a part of?

The successful candidate will be a valuable part of the EMEA Business Unit Support team and the Operations teams, which support DL markets within the McDonald’s EMEA Business Unit.

Who are my customers?

Your key customers include EMEA Operations team members of the EMEA Business Unit Team.

Qualifications :

The candidate we are looking for will need to have the following skills and be able to demonstrate the behaviors that are important in our McDonald’s culture :

• Excellent communication skills with the ability to communicate clearly and effectively across various levels of the organization, both verbally and in writing.
• High proficiency in Microsoft Excel, including pivot tables, formulas, charts, and data analysis. Experience developing and maintaining performance scorecards and dashboards to track key metrics.
• PowerPoint (PPT) expertise, skilled in creating professional and visually engaging presentations using Microsoft PowerPoint.
• Ability to communicate ideas, strategies, and reports effectively to internal and external stakeholders and senior management.
• Capable of presenting data-driven insights and collaborating with cross-functional teams.
• Capable of gathering, analyzing, and blending information from different sources and building these into persuasive arguments.
• Strong organizational and time-management skills

What qualifications are required?

• Bachelor’s degree in business administration preferred (or similar experience).
• 4-5 years minimum proven work experience in administration and coordination, ideally for a multi-site international operator.

What personal attributes will I bring?

• The Emotional Intelligence (EQ) - High self-awareness and the ability to regulate emotions in stressful situations.
• Cultural adaptability and resilience - Comfort with ambiguity, and rapid change in dynamic global environments, with the ability to manage challenging workloads and tight deadlines.
• Results-Oriented Mindset - Strong drive to meet and exceed expectations.
• Collaboration and Teamwork - good interpersonal skills, with a willingness to collaborate across departments, geographies, and time zones.
• Ability to multitask and adapt in a fast-paced environment.
• High curiosity, able to identify challenges and priorities.

Additional Information :

At McDonald’s we arePeople from allWalks ofLife...

People are at the heart of everything wedo ,and they make the McDonald’s experience. We embrace diversity and are committed to creating an inclusive culture that means people can be their best authentic self in our restaurants and offices, which helps us to better serve our customers. Wehave a strong heritage of diversity and representation within our communities, which we are proud of. The diversity of our people, customers, Franchisees and suppliers gives us strength.

We do not tolerate inequality, injustice or discrimination of any kind . These are hugely important issues and a brand with our reach and relevance means we have a very meaningful role to play.

We also recognise our responsibility as a large employer to continue being active in our communities, helping to develop skills and drive aspirations that will help people to be more aware of the world of work and more successful within it, whether with McDonald’s or elsewhere."