Administrative Coordinator (Office of Institutional Effectiveness)March 10, 2025

The Africa Institute, Global Studies University, Sharjah; Sharjah; On-site; AED 30,000 - 60,000; Full time

Job summary

An established institution in Sharjah is seeking an Administrative Coordinator to support the Director of the Office of Institutional Effectiveness. This role is essential for maintaining accreditation and ensuring compliance with educational standards. The ideal candidate will have a Bachelor's degree and at least 5 years of experience in higher education. Responsibilities include managing administrative tasks, organizing meetings, and maintaining documentation. Join a forward-thinking organization that values quality assurance and fosters a collaborative environment. This is a great opportunity for those looking to make a significant impact in the academic sector.

Benefits

Health Insurance

Housing Allowance

Transportation Allowance

Children's School Fee Allowance

Qualifications

• Bachelor’s degree in a relevant field required.
• 5+ years in higher education or research institutions preferred.

Responsibilities

• Manage administrative and academic activities of the OIE.
• Assist in planning quality assurance activities and workshops.
• Handle confidential documents and maintain filing systems.

Skills

Interpersonal Skills

Organizational Skills

Communication Skills

Time Management

Multitasking

Computer Proficiency

Education

Bachelor’s Degree

Job description

Job Title: Administrative Coordinator

Reporting Relationship: Director of the Office of Institutional Effectiveness (OIE)

Location: Global Studies University, Sharjah, United Arab Emirates

Expected Starting Date: For immediate hire

Job Status: Full-time

Application Deadline: The position is open until filled

About Us

Located in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non-profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al-Qasimi, Member of the Supreme Council and Ruler of Sharjah. Read more.

About The Position

The objective of the Administrative Coordinator position is to provide direct administrative and professional support to the Director of the Office of Institutional Effectiveness and assist in coordinating all related academic, business, and operational activities of the OIE to ensure quality assurance and enhancement of all academic and non-academic functions at GSU-TAI.

Position Summary

The Compliance Coordinator supports the Director of the OIE in all business and operational functions to ensure quality assurance of GSU. Responsibilities include reviewing, managing, and maintaining university policies and procedures, and ensuring continuous compliance with accreditation standards and regulatory requirements. This role is vital in maintaining accreditation status and legal compliance.

Key Responsibilities

1. Provide management/support for the OIE
2. Manage administrative and academic activities of the OIE
3. Schedule meetings with academic and non-academic stakeholders
4. Review documentation as instructed
5. Develop and maintain minutes of meetings and action items
6. Organize filing systems for the OIE
7. Assist in planning quality assurance activities and workshops
8. Disseminate technical materials to stakeholders
9. Contribute to OIE website content maintenance
10. Manage appointments, calendars, and schedules
11. Assist in planning meetings and activities
12. Handle confidential documents
13. Proficient in office equipment use
14. Perform other related duties as assigned

Required Education

• Bachelor’s degree in a relevant field

Preferred Professional Experience

• At least 5 years in higher education or research institutions
• Experience supporting multiple units within academic organizations

Key Competencies

• Excellent interpersonal and communication skills
• Strong organizational skills
• Patience and ability to work under pressure
• Multitasking and prioritization abilities
• High computer proficiency
• Effective time management
• Fluent in English and Arabic

How to Apply

Send your CV and Cover Letter via email to [e-mail]. Mention the position in the subject line.

• Salary and benefits are commensurate with experience and degree, including health insurance, housing, transportation, and children’s school fee allowances.
• We promote fair employment and encourage candidates of all backgrounds, especially UAE nationals, to apply.
• Only shortlisted applicants will be contacted.