Administrative Coordinator

Fairmont Hotels & Resorts; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in hospitality seeks an Administrative Assistant to support the General Manager at their iconic floating hotel in Dubai. The role involves managing correspondence, organizing meetings, and maintaining an efficient office environment. Ideal candidates possess a Bachelor's degree and strong organizational skills in a diverse, international setting.

Qualifications

• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to the General Manager.
• Manage confidential and sensitive information with discretion.
• Coordinate and attend meetings, taking accurate minutes.

Skills

Communication

Organizational Skills

Time Management

Problem-Solving

Attention to Detail

Education

Bachelor's degree in Business Administration

Office Management or related field

Tools

Microsoft Office Suite

Job description

Company Description

The iconicQueen Elizabeth II (QE2)is a historic gem and the only floating hotel in Dubai. The hotel features 447 distinctive rooms. A one-of-a-kind entertainment destination, rich in history where the past is relived in the luxury of today. Guest experience is a true British heritage and history with a visit to one of the world's most celebrated ocean liners, now permanently docked in the new marina at Dubai's Port Rashid in the UAE.

Job Description

Job Description

What you will be doing:

Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:

• Provide comprehensive administrative support to the General Manager, including calendar management, correspondence, meeting preparation, and travel coordination, as required
• Draft, edit, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager
• Serve as a liaison between the Executive Office and internal departments, ownership groups, corporate offices, and external stakeholders
• Coordinate and attend meetings, including Executive Committee meetings, taking accurate minutes and following up on action items
• Manage confidential and sensitive information with the utmost discretion and professionalism
• Manage special projects and assignments as directed by the General Manager
• Assist in the planning and execution of VIP visits and special projects
• Maintain an organized and efficient office environment, anticipating the needs of the General Manager and proactively addressing them
• Organize and maintain files, records, and documents in an efficient and secure manner
• Uphold the highest standards of discretion, hospitality, and professionalism in all interactions
• Assist in the Hotel Operation as needed
• All other duties, as assigned

Qualifications

Your experience and skills include:

• Bachelor's degree in Business Administration, Office Management, or related field (preferred)
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated expertise in calendar management, scheduling, and travel arrangements
• Ability to handle confidential information with the highest level of discretion
• Exceptional problem-solving and decision-making abilities
• Proactive approach to work with a strong attention to detail
• Flexibility to adapt to changing priorities and work under pressure
• Cultural sensitivity and ability to work in a diverse, international environment