Administrative Coordinator

Team Energy Resources Middle East; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

Team Energy Resources Middle East in Dubai seeks an experienced Administration Officer for offshore and remote operations. You will support ECC, payroll, HR admin, filing, and coordination with IT, HR, and Training teams, ensuring accurate records and timely reporting.

The role requires at least 5 years in administration in remote/offshore settings, strong English and MS Office skills, and the ability to work under pressure in a fast-paced environment.

Qualifications

• Minimum 5 years experience in administration in a remote or offshore environment.
• Excellent command of the English language.
• Proficient in MS Office and computer literacy.
• Strong planning and organisational skills.
• Ability to work under pressure and be self-directed.

Responsibilities

• Manage Emergency Command Centre (ECC) coordination and roster updates.
• Support safety programs and hazard prevention.
• Oversee night shift radio room and warehouse coordination.
• Handle payroll preparation, reports, mail, scheduling, and visa/medical liaison.
• Maintain admin filing system, HSE training records and other reports.
• Oversee SCADA operations and IT issue coordination.
• Answer calls and direct to appropriate personnel.

Skills

English

MS Office

Planning

Organization

Stress management

Self-directed

Education

High School education

University degree desirable

Tools

Computer

Job description

Job Description:

IV

Key Result Areas (Key Accountabilities)

• Emergency Command Centre (ECC) function: Work closely with Roster Controller to help obtain a quick head count during fire alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Live-Link.
• Participate in the department and area safety programs to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence.
• During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational reports.
• Responsible for administrative functions such as: updating organization chart, preparing of the monthly payroll, compiling daily, monthly and quarterly operating reports, handling mail, preparing rotation schedules, controlling stationery stocks, scheduling and setting up equipment’s required for meetings. Liaise with immigration department for visas renewals, Laise with Clinic for medical appointments, coordinate with Training departments for the various trainings.
• Responsible for Admin Office filing system, Health, Safety, and Environment (HSE) training records and other records and reports.
• Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA) operations and report all anomalies to concerned SPS and SEG team.
• Coordinates with IT on any IT related problems.
• Attend to all telephone calls and direct calls to respective persons.

V

Communication and Important Working Relationships

Internal

Contacts:

All

workgroup Leads and employees at SWF & Fateh, Fateh Administrator, Radio

Room, HR Compensation & Benefits, HR Recruitment, Training Development, Travel Coordinator, MOB Production Administrative Assistant

External

Contacts:

None

VI

Knowledge, Skills, Experience And Job-Related Competencies

Educational

• High School education, University Graduation desirable.

Profile:

Minimum Of 5 Years Experience In

administration in a remote or offshore environment.

Competencies/Skills/Others:

Excellent command over English Language.

• Computer

Literate - thorough working knowledge of the entire MS Office suite.

• Good

Planning & Organization skills.

• Able

to work under a stressful environment.

• Self

Directed.

IV

Key Result Areas (Key Accountabilities)

• Emergency Command Centre (ECC) function: Work closely with Roster Controller to help obtain a quick head count during fire alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Live-Link.
• Participate in the department and area safety programs to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence.
• During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational reports.
• Responsible for administrative functions such as: updating organization chart, preparing of the monthly payroll, compiling daily, monthly and quarterly operating reports, handling mail, preparing rotation schedules, controlling stationery stocks, scheduling and setting up equipment’s required for meetings. Liaise with immigration department for visas renewals, Laise with Clinic for medical appointments, coordinate with Training departments for the various trainings.
• Responsible for Admin Office filing system, Health, Safety, and Environment (HSE) training records and other records and reports.
• Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA) operations and report all anomalies to concerned SPS and SEG team.
• Coordinates with IT on any IT related problems.
• Attend to all telephone calls and direct calls to respective persons.

V

Communication and Important Working Relationships

Internal

Competencies/Skills/Others:

Excellent command over English Language.

• Computer

Literate - thorough working knowledge of the entire MS Office suite.

• Good

Planning & Organization skills.

• Able

to work under a stressful environment.

• Self

Directed.

Requirements: