Administrative & Business Support Coordinator

SharpMinds Consulting Engineers; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A consulting firm in Abu Dhabi is looking for an Administrative & Business Support Coordinator to oversee daily office operations and support business development. This role is integral to ensuring a professional front desk presence and effective lead tracking. The ideal candidate must be fluent in Arabic and have strong communication skills. Responsibilities include managing client inquiries and supporting marketing initiatives.

Qualifications

• Proven experience in administrative support roles.
• Strong communication skills in English and Arabic.
• Ability to manage multiple tasks effectively.

Responsibilities

• Serve as the first point of contact for visitors and clients.
• Manage day-to-day office operations and documentation.
• Support business development initiatives including lead generation.

Skills

Fluency in Arabic

Customer service skills

Office management

Tools

CRM systems

Microsoft Office Suite

Job description

Job Summary

The Administrative & Business Support Coordinator plays a key dual role in ensuring smooth day-to-day office operations while providing essential support to the Business Development team. This position serves as the first point of contact at the front desk, coordinates office administration and IT needs, and contributes to business development initiatives including lead generation, client engagement, and tracking marketing efforts. Fluency in Arabic is required for effective communication with clients and external stakeholders.

Key Responsibilities

Job responsibilities will include, but are not limited to the below:

Administrative & Front Desk Support

• Serve as the first point of contact for visitors, clients, and callers, always ensuring a professional and welcoming presence; while adhering to company mission, vision, values, and focus on conversion rates.
• Answer and manage incoming phone calls, route them appropriately, take accurate messages, and ensure timely follow-up when needed.
• Handle client inquiries and direct them to the relevant team members.
• Manage day-to-day office operations including filing, correspondence, scheduling, and documentation.
• Monitor, order, and maintain office and pantry supplies to ensure availability and cost-efficiency.
• Coordinate with IT support for the setup and maintenance of office hardware, software, and internet systems.
• Support travel bookings, event coordination, and internal meeting logistics when needed.
• Provide general administrative support to design, project staff and management
  
  

Business Development Support

• Maintain CRM system and accurate incoming lead tracking across our communication channels (including but not limited to phone, general company email, and website forms)
• Report weekly incoming leads to sales and marketing team.
• Assist and support marketing initiatives in researching opportunities for community engagement, potential client acquisition, and market opportunities, as responsibilities and time allows.