Administrative Assistant UAE Nationals Only

Zayed University; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to support the Graduate Studies Deanship. This role involves providing essential administrative and secretarial support, acting as a liaison between various stakeholders, and managing the Dean's calendar and travel arrangements. The ideal candidate will have strong organizational skills, proficiency in MS Office, and the ability to communicate effectively in both Arabic and English. Join a dynamic academic environment that values collaboration and initiative, and enjoy a competitive benefits package, including tax-free salaries and educational subsidies.

Benefits

Tax-free salary

Cash housing

Annual vacation

Airline tickets for employee and family

Educational subsidies for children

Healthcare for employee and family

Qualifications

• Minimum of 1 year administrative support experience, preferably in academia.
• Proficiency in MS Office and knowledge of filing systems required.

Responsibilities

• Provide administrative support to the Dean and stakeholders.
• Coordinate travel arrangements and maintain the Dean's calendar.
• Serve as the point of contact for graduate education inquiries.

Skills

Administrative Support

Communication Skills

Organizational Skills

Confidentiality

Interpersonal Effectiveness

Education

Diploma from an accredited university

Tools

MS Office Suite

Standard Office Equipment

Job description

The Opportunity

The Graduate Studies Deanship seeks an incumbent who provides internal and external graduate program stakeholders with a wide range of administrative assistance and office support functions to facilitate the efficient operation of the office on a day-to-day basis.

The Responsibilities

Under the direction and guidance of the Dean of Graduate Studies:

• Provides administrative and secretarial support to the Dean of Graduate Studies, college graduate program stakeholders, and Graduate Studies Deanship staff members.
• Acts as liaison between Graduate Studies Deanship and other University offices and external institutions.
• Serves as the initial point of contact for internal and external stakeholders seeking assistance, information, and/or referrals related to graduate education.
• Exercises independent judgment in bringing information issues for day-to-day operations and other graduate student concerns to the attention of the Dean of Graduate Studies and university stakeholders.
• Assists in updating institutional effectiveness data and other graduate program information in relevant databases.
• Establishes, develops, maintains, and updates computer and/or manual filing systems for the office and retrieves information as required.
• Maintains the calendar of the Dean of Graduate Studies.
• Coordinates and handles the travel arrangements and hotel bookings for Office staff and the Dean of Graduate Studies.
• Books meeting rooms, informs attendees of timing and location of meetings, and distributes meeting agendas as required.
• Provides support in arranging internal and external events organized by the University College and Graduate Studies Deanship such as recruiting activities, strategic retreats, orientation seminars, graduate alumni functions, and the graduation ceremony.
• Provides information to prospective and current graduate students regarding procedures relating to graduate student activities, events, and services.

The Requirements

• Must possess a Diploma from an accredited university with a minimum of 1 year or more administrative support experience, preferably in an academic environment.
• Must have proficiency in technical and computer skills including MS Office suite to support administrative functions.
• Must have knowledge of administrative and logistical procedures and systems including filing and record keeping.

Other Essential Requirements

• Good typing and keyboard skills; a typing speed of 40wpm (English) is required.
• Good spoken and written Arabic and English language skills.
• Knowledge of the operation of standard office equipment.
• Ability to share information in an effective and collaborative manner both verbally and in writing.
• Demonstrates interpersonal effectiveness in the workplace.
• Must exercise a high level of confidentiality and responsibility.
• Ability to work independently as well as in a team environment.
• Must be efficient, flexible, hold strong organizational skills, perform multiple tasks within expected timelines, and demonstrate initiative.

The Benefits

The University’s benefits package is highly attractive with competitive salaries free of tax in the U.A.E., cash housing, annual vacation, airline tickets for the employee and immediate family, educational subsidies for children, and healthcare provided to the employee and sponsored family members.

To Apply

In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
While we appreciate all applications, you will be contacted only if you are selected for an interview.

For any further inquiries, please contact