Administrative Assistant (UAE National)

Turner & Townsend; Abu Dhabi; Hybrid; AED 60,000 - 85,000; Full time

Job summary

Turner & Townsend in Abu Dhabi is seeking an Administrative Assistant (UAE National) to provide comprehensive administrative and operational support to the team, managing calendars, coordinating meetings, and maintaining documentation.

The role requires excellent communication, strong organizational skills, and the ability to handle confidential information with discretion. Proficiency in Microsoft Office and experience in a corporate or professional services environment are preferred.

Qualifications

• 3-5 years of experience in administrative, office support, or coordinator role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience managing calendars, meetings, correspondence, and documentation
• Strong organizational and time management skills
• Ability to handle confidential information with discretion and professionalism
• Experience in corporate, professional services, engineering, consulting, or government-related environments preferred

Responsibilities

• Provide administrative support to management and project teams.
• Manage calendars, schedule meetings, and coordinate meeting logistics.
• Prepare correspondence, reports, presentations, and other business documents.
• Organize and maintain filing systems, records, and confidential documentation.
• Handle incoming calls, emails, and correspondence with timely responses.
• Coordinate travel arrangements, accommodation bookings, and expense claims.
• Support meeting agendas, minutes, and action trackers.
• Monitor office supplies and procure administrative materials.
• Assist with onboarding activities and administrative support for new employees.
• Liaise with internal departments, clients, vendors, and external stakeholders.
• Maintain accurate databases, contact lists, and administrative records.

Skills

Office suite proficiency

Calendar management

Communication skills

Time management

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 112offices worldwide.

Job Description

We are seeking a highly organized and proactive Administrative Assistant (UAE National) to provide comprehensive administrative and operational support to the team in Abu Dhabi. The successful candidate will play a key role in ensuring the smooth day-to-day operation of the office by managing administrative tasks, coordinating meetings, maintaining documentation, and supporting internal stakeholders.

The ideal candidate will possess excellent communication and organizational skills, strong attention to detail, and the ability to manage multiple priorities in a dynamic and fast-paced environment.

• Provide administrative support to management and project teams.
• Manage calendars, schedule meetings, appointments, and coordinate meeting logistics.
• Prepare correspondence, reports, presentations, and other business documents.
• Organize and maintain filing systems, records, and confidential documentation.
• Handle incoming calls, emails, and correspondence, ensuring timely responses and follow-up actions.
• Coordinate travel arrangements, accommodation bookings, and expense claims as required.
• Support the preparation of meeting agendas, minutes, and action trackers.
• Monitor office supplies and coordinate procurement of administrative materials.
• Assist with onboarding activities and administrative support for new employees.
• Liaise with internal departments, clients, vendors, and external stakeholders as required.
• Maintain accurate databases, contact lists, and administrative records.

Qualifications

• Minimum 3-5 years of experience in an administrative, office support, or coordinator role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Experience managing calendars, meetings, correspondence, and documentation.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong attention to detail and accuracy.
• Experience working in a corporate, professional services, engineering, consulting, or government-related environment is preferred.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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