Administrative Assistant - Security Department

Wynn Al Marjan Island; Ras Al Khaimah; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in the hospitality sector is seeking an Administrative Support role to assist the Security Vice President. The position requires strong organizational skills, a minimum of 5 years of experience, and proficiency in Microsoft Office. The ideal candidate will manage schedules, handle communications, and support departmental initiatives while maintaining a high level of discretion and professionalism.

Qualifications

• Minimum 5 years of progressively responsible administrative experience required.
• Strong verbal and written communication skills to liaise with stakeholders.
• High proficiency in Microsoft Office programs.

Responsibilities

• Provide administrative support to the Security Vice President.
• Schedule appointments and maintain calendars for department members.
• Draft routine correspondence and prepare reports.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Project management

Education

Associate degree in business or related field

Job description

Job Purpose

Provide administrative support to the Security Vice President and other executives within the security department.

Essential Duties

• Utilize office equipment to perform secretarial tasks independently.
• Handle phone inquiries and redirect them to the Executive as needed.
• Draft routine correspondence and compose standard communications.
• Use office equipment and PCs to prepare high-quality work.
• Request checks and process expense reports promptly and accurately.
• Schedule appointments and maintain calendars for department members.
• Coordinate meetings and travel plans for the Executive and team.
• Maintain confidential files and materials with discretion.
• Compile information for reports, manuals, agendas, and documents.
• Perform specialized administrative tasks efficiently.
• Establish effective office procedures and workflows to boost productivity.
• Interact with executive staff while maintaining confidentiality.
• Adapt to daily activities and foster a supportive relationship with the Executive.
• Handle miscellaneous tasks requested by the Executive or department.
• Represent the Security Department in meetings as required.
• Take and distribute detailed minutes from meetings.
• Organize meeting schedules and keep participants informed.
• Support presentations by preparing slides and handouts.
• Coordinate communications with external stakeholders about meeting outcomes.
  
  

Education

• Preferred: Associated degree in business or in related field.
  
  

Experience

• Required: Minimum 5 years’ experience in progressively responsible administrative work experience.
  
  

Skills / Knowledge

• Strong organizational skills to schedule meetings, prepare agendas, and communicate with participants.
• Proficiency in taking detailed minutes and capturing key discussion points during meetings.
• Excellent verbal and written communication skills for liaising with stakeholders about meeting outcomes.
• Ability to create slides and handouts for professional security-related presentations.
• High proficiency with Microsoft Office programs for managing reports, presentations, and databases.
• Attention to detail for accurate documentation and adherence to security protocols.
• Capability to prioritize tasks and meet deadlines in a fast-paced environment.
• Knowledge of security operations and procedures to provide relevant administrative support.
• Discretion and professionalism in handling confidential information.
• Experience in project management to organize departmental initiatives and monitor progress.