Administrative Assistant - Russian Speaking

About the Role

We are seeking a proactive, highly organized, and detail-oriented Russian Speaking Administrative Assistant to support a dynamic and high-performing broker. This is a fast-paced and demanding role that requires someone with exceptional administrative and interpersonal skills, the ability to manage multiple tasks efficiently, and a commitment to excellence in every detail.

Key Responsibilities

• Provide comprehensive administrative support to the broker, including calendar management, travel coordination, and email handling
• Act as the primary point of contact between the broker and clients, ensuring timely communication and follow-ups
• Prepare documents, reports, presentations, and proposals with a high degree of accuracy and professionalism
• Maintain and update client databases and CRM systems
• Coordinate meetings, calls, and events, ensuring all logistics are handled smoothly
• Manage confidential information with discretion and integrity
• Assist with compliance, document filing, and other regulatory requirements as needed
• Support day-to-day office operations to ensure the broker can focus on high-value activities

What We're Looking For

• Experience in an administrative, executive assistant, or similar support role (experience in financial services, real estate, or a brokerage setting is a plus)
• Exceptional organizational and time-management skills
• High level of attention to detail and accuracy
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and CRM systems
• Ability to handle a high-pressure environment and multitask with ease
• A proactive, can-do attitude with a sense of urgency and professionalism
• Discretion and confidentiality are a must