Administrative Assistant - Part-Time | College of Engineering

American University of Sharjah; Sharjah; On-site; AED 60,000 - 120,000; Part time

Job summary

A leading educational institution in Sharjah seeks a part-time Administrative Assistant to provide administrative support to the College of Engineering. The ideal candidate will have a Bachelor's degree, four years of administrative experience, and excellent skills in communication and time management. Proficiency in MS Office, especially advanced Excel, is required. Flexibility to work on weekends may be needed.

Qualifications

• Minimum of four years of experience in administrative services.
• Experience in a higher education work environment is preferable.
• Familiarization with advanced data visualization software tools is a plus.

Responsibilities

• Provide administrative support services to the college including correspondence and calendar maintenance.
• Coordinate event logistics and invitations for events.
• Collect and analyze data reports and information as needed.

Skills

Excellent interpersonal and communication skills

Attention to detail and accuracy

Ability to work under pressure

Excellent time management skills

Expert-level skill in advanced Excel features

Education

Bachelor’s degree in a related field

Tools

MS Office Suite

Job description

Position Summary

The Part-time Administrative Assistant will provide administrative support services to the College of Engineering.

Responsibilities

• Provide administrative support services to the college: correspondence, reports, onsite and offsite meetings, calendar maintenance, record keeping, personnel travel, and visitor itineraries.
• Coordinate event logistics, invitations, and follow-ups for events such as industry forums, research symposiums/conferences, and student competitions.
• Assist in planning events for the college.
• Collect, follow up, analyze, plot, review, and generate data reports and information as needed.
• Develop and maintain an electronic filing system.
• Provide general support to the Deans’ Office.
• Perform other related duties as necessary.
• Other tasks as needed by the Dean and Associate Dean.

Qualifications And Skills Required

• Bachelor’s degree in a related field.
• Minimum of four years of experience in administrative services.
• Experience in a higher education work environment is preferable.
• Excellent interpersonal and communication skills.
• Attention to detail and accuracy are critical; ensure completion and correctness.
• Ability to work under pressure.
• Excellent time management skills to manage multiple projects, as well as the flexibility to adjust as new projects are assigned.
• Willing to engage in continuous learning.
• Ability to work with diversified members.
• Available to work on weekends if necessary.
• Excellent experience with and knowledge of MS Office Suite.
• Expert-level skill in advanced Excel features.
• Familiarization with advanced data visualization software tools is a plus.

How To Apply

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.