Administrative Assistant, Marketing & Communications

KERZNER INTERNATIONAL LIMITED; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

Une entreprise de premier plan dans l'hospitalité recherche un Assistant Administratif pour soutenir son équipe Marketing et Communication. Le rôle implique la gestion de divers aspects administratifs, y compris la gestion des calendriers, le suivi des dépenses, et l'organisation des voyages. Votre expertise de 2 ans dans un environnement similaire vous préparera à réussir dans ce rôle dynamique. Vous serez un membre clé de l'équipe, contribuant à la mise en œuvre efficace des stratégies marketing.

Qualifications

• Minimum de 2 ans d'expérience en tant qu'assistant administratif ou personnel.
• Expérience dans le secteur de l'hospitalité ou du luxe souhaitée.
• Compétences en gestion de budgets et en suivi des dépenses.

Responsibilities

• Soutenir le directeur du marketing et l'équipe de marketing.
• Gérer les calendriers et coordonner les réunions.
• Assister avec les arrangements de voyage et le suivi des dépenses.

Skills

Organisation

Communication

Gestion du temps

Gestion financière

Education

Baccalauréat en administration des affaires

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

About The Role:

The Administrative Assistant provides comprehensive support to the Marketing and Communications team, ensuring smooth operations and efficient workflow. This role involves a mix of administrative tasks, personal assistance, financial tracking, and coordination of media stays, all contributing to the successful execution of marketing strategies and brand initiatives. Some of the main responsibilities will include:

• Support the Director of Marketing and Communications and the Marketing & Communications team across all aspects of their roles.
• Manage and maintain calendars, schedule appointments, and coordinate meetings, ensuring efficient time management.
• Prepare and organize documents, reports, presentations, and correspondence, ensuring accuracy and professionalism.
• Handle incoming calls, emails, and inquiries, responding promptly and professionally.
• Maintain organized filing systems, both electronic and paper-based, for easy access to information.
• Assist with travel arrangements, including booking flights, accommodations, and transportation.
• Track department expenses, process invoices, and manage purchase orders, ensuring adherence to budget guidelines.
• Assist with vendor creation and maintain vendor relationships.
• Maintain confidentiality regarding sensitive information and communications.
• All other duties as assigned by the Director of Marketing and Communications.
• Track department expenses and maintain accurate financial records.
• Raise purchase orders and manage vendor creation processes, ensuring compliance with company policies.
• Prepare budget reports and assist in financial forecasting for marketing campaigns and projects.
• Assist in processing invoices and payments related to marketing and communications activities.

About You:

Minimum of 2 years' experience as an administrative assistant, personal assistant, or in a similar role, preferably in the hospitality or luxury sector. Experience with financial tracking ,expense management, and coordinating travel arrangements and events.

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