Administrative Assistant - HR department

Aswaar Consulting; Abu Dhabi; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is looking for a highly organized Administrative Assistant to join their HR team. This role is vital for ensuring efficient operations, handling tasks such as maintaining employee records, assisting in recruitment, and managing HR calendars. Ideal candidates will have a strong background in administration, excellent communication skills, and proficiency in Microsoft Office. This position offers a chance to contribute significantly to HR processes while working in a dynamic environment that values detail and discretion. If you are proactive and enjoy multitasking, this opportunity is perfect for you.

Qualifications

• Proven experience as an administrative assistant, preferably in HR.
• Strong organizational and time management abilities.

Responsibilities

• Maintain and organize employee records, both digital and paper files.
• Assist in the recruitment process and support onboarding/offboarding.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Time Management

Analytical Thinking

Discretion and Confidentiality

Education

High School Diploma

Associate’s Degree in Human Resources

Bachelor’s Degree in Business Administration

Tools

BambooHR

Workday

ADP

Job description

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to support our Human Resources department. This role will handle a variety of administrative tasks, ensuring smooth and efficient operations within the HR team. Key Responsibilities: • Maintain and organize employee records, both digital and paper files • Assist in the recruitment process (scheduling interviews, posting jobs, coordinating with candidates) • Support onboarding and offboarding processes • Prepare HR-related documents such as employment contracts, offer letters, and policy updates • Manage HR calendars, schedule meetings, and organize department events or training sessions • Respond to internal and external HR-related inquiries or requests and provide assistance • Help with payroll processing and timesheet collection • Maintain office and HR supply inventories • Assist in preparing reports and presentations for HR metrics and projects • Ensure compliance with company policies and labor laws

• High school diploma required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred • Proven experience as an administrative assistant, preferably in HR • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Excellent written and verbal communication skills • Strong organizational and time management abilities • Discretion and confidentiality are essential • Familiarity with HR software (e.g., BambooHR, Workday, ADP) • Basic understanding of labor laws and HR best practices • Ability to multitask and work under minimal supervision • Attention to Detail – Ability to spot errors, inconsistencies, and anomalies in data, documents, or processes. • Analytical Thinking – Strong problem-solving skills with the ability to assess information critically. • Time Management – Ability to prioritize tasks and meet deadlines while maintaining high accuracy. • Organizational Skills – Strong ability to manage multiple tasks efficiently without compromising quality. • Communication – Clear and precise written and verbal communication skills