Administrative Assistant - Events

Media Land Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading creative agency in Dubai is looking for an Administrative Assistant to handle front desk operations and HR support. Candidates must have a high school diploma and at least 2 years of related experience, with strong skills in communication and organization. Join a dynamic team to contribute to high-impact events and exhibitions in a fast-paced environment.

Benefits

Dynamic, fast-paced environment

Opportunities for growth and leadership

Innovative and creative team

Qualifications

• Minimum 2 years experience in a receptionist or administrative assistant role.
• Experience in construction, fit-out, or events industry is preferred.
• Professional appearance and demeanor required.

Responsibilities

• Greet and welcome visitors, clients, and employees.
• Assist with HR functions and manage employee inquiries.
• Schedule and manage meeting room bookings.

Skills

Communication

Organization

Multitasking

Education

High school diploma

Certification in office administration or HR

Tools

Microsoft Office

Job description

Admin Assistant - Events

Location: Dubai, UAE

Department: Human Resource

Employment Type: Full-Time

About Media Land Group

Media Land Group is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences.

Our multidisciplinary team thrives at the intersection of creativity and execution — blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.

Role Overview

We are seeking a versatile and proactive Administrative Assistant who will be responsible for both front desk operations and HR support tasks. This role requires excellent organizational, communication, and multitasking skills, as you will be the first point of contact at our office and will also assist with various HR functions.

Key Responsibilities:

Front Desk Duties:

• Greet and welcome visitors, clients, and employees with warmth and professionalism.
• Answer and route incoming phone calls and respond to general inquiries via phone or email.
• Serve tea, coffee, and refreshments to clients and management as needed.
• Guide visitors to meeting rooms or direct them to the appropriate person.
• Maintain a neat and organized front desk area and monitor office appearance and cleanliness.
• Schedule and manage meeting room bookings; ensure rooms are set up with necessary materials.
• Place lunch orders and arrange transportation for staff or guests when required.

HR Assistant Support:

• *Send interview invitations and follow up with candidates as part of the hiring process.
• *setup interviews and communicate with applicants on behalf of the HR department.
• *Assist in preparing employee files, documentation, and organizing HR records.
• *Support in managing employee insurance and benefits administration.
• *Act as a point of contact for employee inquiries related to HR matters.
• *Help in executing onboarding procedures for new hires.
• *Coordinate internal HR communications and scheduling.

Qualifications:

• High school diploma required; additional certification in office administration or HR is a plus.
• Minimum 2 years of experience in a receptionist or administrative assistant role.
• Experience in construction, fit-out, or events industry is highly preferred.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and time management abilities.
• Professional appearance and demeanor.
• Ability to multitask and remain composed under pressure.

Kindly send us a direct message with a short 2-minute video explaining why you believe you're the right fit for this position. Please note that CVs submitted without a video will not be considered.

Why Join Media Land Group?

• Be part of one of Dubai’s most innovative creative event agencies.
• Work on award-winning campaigns, global exhibitions, and iconic cultural projects.
• Join a dynamic, fast-paced environment with room for growth, leadership, and learning.
• Collaborate with a talented and passionate team that values initiative and creativity.

Please click on the link below to know more about Medialand Group

https://www.instagram.com/medialandgroup/?hl=en

https://www.youtube.com/@medialandgroup4884

https://www.linkedin.com/company/medialandgroup/