Administrative Assistant Emiratized Role

First Abu Dhabi Bank; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

Join a dynamic organization where you will play a crucial role in ensuring the smooth operation of administrative functions. This position involves supporting senior executives, managing correspondence, and maintaining a welcoming environment for clients. You will utilize your strong organizational and communication skills to enhance office productivity and contribute to special projects. If you thrive in a fast-paced setting and are passionate about providing exceptional support, this opportunity is perfect for you. Be part of a forward-thinking company that values your contributions and offers a collaborative work environment.

Qualifications

• 3+ years in an administrative role supporting senior executives.
• Strong computer skills and ability to manage office equipment.

Responsibilities

• Ensure smooth day-to-day operations and manage business correspondence.
• Prepare presentations and support team with additional responsibilities.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Computer Skills

Client Management

Education

Diploma or Bachelor's Degree in Business Administration

Management

Banking or Related Discipline

Tools

Office Equipment

Job description

Job Purpose: To provide support by performing relative office management and administrative duties to ensure smooth operations.

Administration

• Responsible for smooth day-to-day operations and the credibility of all outputs provided. This will include all aspects of IT support for the general working environment regarding office equipment.
• Undertake all executive support work required to help discharge duties efficiently and effectively.
• First point of contact for all inquiries relating to administrative and support matters such as hiring target allocations, attendance & leaves, and training coordination.
• Maintain daily appointments, receive clients, and ensure that they are comfortable while waiting to meet the heads of the departments.
• Initiate and manage all general business correspondence (e.g., emails, letters, reports, legal documentation, faxes if any). Control and manage the distribution of all business-sensitive or confidential material for the heads.
• Prepare presentations and supporting papers to support the delivery of information required. Undertake additional responsibilities from the team to support their day-to-day work when required.
• Undertake any special projects for the departments/teams.

Policies, Systems, Processes, and Procedures

• Follow all relevant policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

MIS and Reports

• Provide input to the preparation of timely and accurate statements and reports to meet team and/or wider GCF team requirements, policies, and standards.

Qualifications:

Minimum Qualification

• Diploma or bachelor's degree in Business Administration, Management, Banking, or any related discipline.

Knowledge, Skills, and Attributes:

• Good working experience and track record.
• Excellent interpersonal and communication skills (both written and oral).
• Excellent planning and organizational skills to always meet deadlines.
• Well-versed with computer-related skills and knowledge of other office equipment.
• Confident and must have the ability to work without supervision.
• Ability to address client inquiries and to receive VIP clients.

Minimum Experience

• 3 years of experience in an administrative role supporting senior executives.

Remote Work: No

Employment Type: Full-time