Administrative Assistant - Emirati Talent

ENOC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading energy company in Dubai is seeking an Administrative Assistant to contribute to the smooth functioning of the department. The role involves handling departmental communication, scheduling meetings, organizing files, and managing office needs. Ideal candidates should have a High School education and 2-3 years of relevant experience, along with strong communication skills in English and Arabic.

Qualifications

• 2 - 3 years experience in a similar capacity.
• Sound knowledge of Microsoft Office (Word, Excel and Power Point).
• Good written and speaking skills in English/Arabic.

Responsibilities

• Handles departmental communication and office management.
• Schedules meetings and coordinates events.
• Performs similar tasks as requested by the manager.

Skills

Microsoft Office

Communication skills

Interpersonal skills

Written and speaking skills in English/Arabic

Education

High School Secondary Education

Job description

Job Purpose

To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.

Principal Accountabilities

Communication:

• Receives telephone calls and records and relays messages


• Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc ...


• Coordinates/follows up with other departments for purposes of information gathering


• Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager


• Prepares presentations to internal/external parties


• Prepares meeting agendas and takes the minutes of the meetings

Office Management:

• Schedules meetings and reminds manager/department staff of the same


• Coordinates conferences/events/activities


• Organizes and maintains departmental files


• Requests and receives office equipment/stationery


• Receives department visitors


• Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave


• Monitors staff attendance


• Handles necessary travel arrangement through coordination with government relations and travel agents

General

• Performs similar or related tasks as requested by the manager


• Records departmental budget expenditure

Experience

• High School Secondary Education


• 2 - 3 years experience in a similar capacity


• Sound knowledge of Microsoft Office (Word, Excel and Power Point)


• Good written and speaking skills in English/Arabic


• Good interpersonal skills