Administrative Assistant Cum Receptionist

Wasit group; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An energetic and capable individual is sought for an exciting role as an Administrative Assistant in a dynamic environment. This position involves a blend of administrative and marketing tasks, ensuring smooth office operations and providing excellent support to management. The ideal candidate will demonstrate strong communication skills, organizational abilities, and a proactive approach to problem-solving. Join a forward-thinking company where your contributions will directly impact the efficiency of the office and enhance the overall workplace experience. If you're ready to take on a diverse range of responsibilities in a supportive team, this opportunity is perfect for you.

Qualifications

• Prior experience in administrative roles with marketing focus is essential.
• Excellent written and verbal communication skills are required.

Responsibilities

• Performing secretarial duties and assisting management with various tasks.
• Managing office supplies, scheduling appointments, and handling calls.

Skills

Excellent communication skills

Organizational skills

Time management

Problem-solving skills

Customer service

Education

Associate’s degree

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Social media platforms

Job description

We are looking for an energetic and capable Administrative Assistant specialized in marketing & administrative skills to assist us with office administration.
To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role, being organized in performing a wide array of administrative duties.

Responsibilities:

1. Reporting to management and performing secretarial duties.
2. Processing, typing, editing, drafting, and updating assigned reports and documents.
3. Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
4. Answering phones in a professional manner and routing calls as necessary.
5. Assisting in marketing activities as well as other departments with administrative tasks as required.
6. Attending, sorting, and distributing mail, leads/inquiries over calls, WhatsApp/emails, and assigning to the related department.
7. Filing documents, entering data, and maintaining databases.
8. Monitoring overall staff attendance & leave records in assistance to the Payroll/HR department.
9. Monitoring & keeping records of all incoming and outgoing assets from office premises.
10. Managing product samples inventory, expected samples tracking, and incoming & outgoing samples records.
11. Directing internal and external calls, emails, and faxes to designated departments.
12. Providing excellent customer service in greeting clients and visitors with a positive, helpful attitude, assisting in meeting their requirements.
13. Helping maintain workplace security by issuing, checking badges, and maintaining visitor logs as necessary.
14. Arranging and scheduling appointments, meetings, and events.
15. Monitoring office supplies and ordering replacements.
16. Preparing facilities and arranging refreshments for events, if required.
17. Observing the best business practices and etiquette.

Requirements:

1. Associate’s or bachelor’s degree in a related field.
2. Prior experience in administrative, marketing admin/related field.
3. Experience with all administrative & clerical procedures.
4. Consistent, professional dress and manner.
5. Excellent written and verbal communication skills.
6. Competency in Microsoft applications including Word, Excel, Outlook & social media.
7. Good time management and problem-solving skills.
8. Able to contribute positively as part of a team, helping out with various tasks as required.
9. Current UAE resident is preferred (on Parent or Husband Sponsorship).
10. Joining immediately.