Administrative Assistant (225-912)

TALENTMATE; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing firm in Sharjah is seeking an Administrative Assistant. This role involves managing schedules, performing clerical duties, and supporting executives. The ideal candidate has 2 years of experience, strong organizational skills, and proficiency in MS Office. This full-time position offers an opportunity to be a key part of office operations.

Qualifications

• 2 years of proven experience as an Administrative Assistant or in a similar role.
• Ability to manage multiple tasks simultaneously.
• Excellent problem-solving and decision-making capabilities.

Responsibilities

• Manage daily schedules, appointments, and meetings.
• Perform clerical duties such as filing and scanning documents.
• Coordinate office activities to ensure efficiency.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Detail-oriented

Education

High school diploma or equivalent

Additional qualifications in Office Administration

Tools

MS Office Suite

Job description

Overview

An Administrative Assistant plays a crucial role in ensuring the smooth functioning of an office environment. This professional is often the first point of contact for employees and visitors, making them integral to maintaining a positive office atmosphere. Administrative Assistants handle a variety of tasks that range from clerical duties, such as filing and scheduling, to more complex tasks such as project management and handling confidential information. They support executives and staff members by managing communications, organizing meetings, and coordinating office resources. Their expertise in administrative tasks and technology ensures that operations within the organization proceed without any disruption, making them indispensable members of the administrative team.

Responsibilities

• Manage and organize daily schedules, appointments, and meetings efficiently.
• Perform clerical duties, including filing, typing, copying, and scanning documents.
• Respond to email, telephone, and in-person inquiries with professionalism and accuracy.
• Assist in the preparation and distribution of correspondence, reports, and presentations.
• Maintain a well-organized filing system for easy document retrieval.
• Coordinate office activities and operations to secure efficiency and compliance.
• Support executives by managing their calendars and travel arrangements effectively.
• Facilitate internal communication, such as dissemination of information through email.
• Handle sensitive information in a confidential and professional manner.
• Manage office supplies inventory and place orders when required to ensure stock availability.
• Assist in the onboarding process for new employees, preparing necessary materials and documents.
• Organize and coordinate events, meetings, and training sessions as needed.

Requirements

• High school diploma or equivalent; additional qualifications in Office Administration are a plus.
• Proven experience as an Administrative Assistant or in a similar role for 2 years.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, for effective interaction.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office equipment operation.
• Detail-oriented with excellent problem-solving and decision-making abilities.
• Ability to work independently and as part of a team to meet deadlines.

Job Details

• Role Level: Mid-Level
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Sharjah
• Company Website: https://www.talentmate.com
• Job Function: Administrative Support
• Company Industry/Sector: Recruitment & Staffing

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

Disclaimer

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