Administrative Assistant

4T; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

An innovative company is seeking a dedicated Administrative Assistant to support executive operations. The role involves maintaining comprehensive corporate records, organizing meetings, and managing the executive's calendar. You will be the first point of contact for visitors and callers, ensuring a professional and welcoming environment. This position is ideal for someone with strong organizational skills and a knack for multitasking, who is looking to contribute to a dynamic team in a fast-paced consulting environment. If you thrive in an administrative role and are eager to make an impact, this opportunity is perfect for you.

Qualifications

• Strong organizational and communication skills are essential.
• Ability to manage calendars and schedule appointments effectively.

Responsibilities

• Maintain accurate corporate records and documents.
• Organize meetings and manage executive calendars.
• Handle incoming calls and welcome visitors professionally.

Skills

Communication Skills

Organizational Skills

Time Management

Basic Accounting

Education

Bachelor of Business Administration

Job description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Maintaining comprehensive and accurate corporate records, documents, and reports.

Performing minor accounting and bookkeeping duties.

Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.

Answering incoming phone calls in a polite and professional manner and accurately taking messages.

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.

Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.

Scheduling appointments and maintaining calendars.

Collating and distributing mail.

Logging or processing bills or expenses.

Ordering office supplies.

Preparing communications, such as memos, emails, invoices, reports, and other correspondence.

Creating and maintaining filing systems, both electronic and physical.

Handling executive summaries and directives.

Undertaking any other duties assigned by his/her direct supervisor.

Accounting background is a plus.

Company Industry

• Consulting
• Management Consulting
• Advisory Services

Department / Functional Area

• Administration

Keywords

• Administrative Assistant