Administrative Assistant

Miral; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking a Secretary/Administrative Assistant to support the Public Relations Manager. The role involves organizing schedules, maintaining records, and managing payments related to colleague documentation. Ideal candidates will be UAE Nationals with at least 1-2 years of administrative experience, strong organizational skills, and the ability to thrive under pressure.

Qualifications

• 1 to 2 years working as a Secretary or Administrative Assistant.
• UAE National required.
• Strong organizational and computer skills needed.

Responsibilities

• Assist the Public Relations Manager with administrative tasks.
• Generate reports for visa processing fees and attestations.
• Handle confidential documents and maintain records for the PRO department.

Skills

Excellent organizational skills

Computer Literacy

Ability to multi-task and work under pressure

Education

Higher Secondary or equivalent

Job description

• Assist the Public Relations Manager in all administrative tasks including organizing their calendar and take Executive Committee meeting minutes
• Generate reports and encodes all relative payment charges to concerned departments for their visa processing fees, attestations, legal translations, Emirates ID, medical fees and cancellation charges to all Colleagues whether it is for renewals, new arrivals, absconders, terminations or resignations
• Contributes to the team’s effort by accomplishing related results as needed
• Responsible for handling confidential documents such as the Company’s trade licenses, certificates and the likes
• Coordinates with Human Resources with records by developing a filing retrieval system for the PRO department; keeping past and current record (soft and hardcopies)
• Updates relevant information of Colleagues into the PR Systems (EPRO)
• Maintains professional and technical knowledge by attending relevant trainings in order to keep Colleagues up to date with company information.

Top skills needed

• UAE National
• Higher Secondary or equivalent
• 1 to 2 years working as a Secretary or Administrative Assistant
• Excellent organizational skills
• Computer Literacy
• Ability to multi-task and work under pressure